2024-08-25 Leads Meeting

Owned by Carmelli
Last updated: Aug 25, 2024
2 min read

Meeting Agenda

  1. PPT Presentation, Jonathan and Forest

  2. Learnings from MSXV

    1. Mechanical

      1. Dynamics

      2. Aerobody

      3. Interiors/Chassis

      4. Battery Box

    2. Electrical

      1. Hardware

      2. Firmware

    3. Business

      1. Sponsorship

    4. Overall/Misc

  3. Moving Forward with MS15.5/16

    1. Mechanical

      1. Dynamics

      2. Aerobody

        • Reduction in car weight/size in design of MS16

      3. Interiors/Chassis

      4. Battery Box

        • Weekly meetings w firmware, hardware, more frequent communication

      5. Mech Misc

        • Task Accountability (pursuing Jira Ticket system, Ticketing 101??)

          • (jira is a pain in the ass apparently)

          • Hold members accountable with a picture progress system

          • Trello membership/sponsorship

        • More collaboration among first years/senior members

        • Solar Panel protection

          • Overall something to cover panels for maintenance (something better than bubble wrap)

        • Create manufacturing plans

        • Factor in weights for each respective subsystem in more detail

          • Ex: Factoring in resin for aero

          • Better understanding of weight for car, systems can break easily, not replaceable at comp

            • Spreadsheet with weights of components for car

        • Waterproof systems ex: dashboard

          • Interiors onboarding task: creating structures to cover systems for MS15

        • Weekly mech/elec integration sync

          • Person in charge of running: Forest atm

          • Time slots for sync meetings

        • Machine Shop Workshop for Fall

          • Machine shop training sessions

            • Move to winter instead

          • Leads should teach themselves machining first before teaching others

          • Follow up w Graeme + Les for machine shop training session among leads/core

        • Drawings with ref to assembly

        • CAD PDM

          • Best options are Bild, Solidworks PDM (poll to be created, sponsorships will be followed up by Matt)

          • MS15.5 continue w/Github, new CAD PDM for MS16

          • Import 15 onto Bild

        • Fastener library

        • Clean up MS15’s CAD repo

          • Isolate development folders for MS15.5

        • Continue using Master BOM for MS16

        • Space allocation for subsystems by end of september/october

    2. Electrical

      1. Hardware

      2. Firmware

      3. Elec Misc

        • More optimal harnessing, clearcut harnessing paths

    3. Business

      1. Sponsorship

        1. Written contract with back out date for manufacturing sponsors

          • Document milestones for sponsor to see instead of a written contract/word of mouth

        2. Sponsorship structure

          • TBD

    4. Overall/Misc

      • Consistent meeting notes across all subteams, meeting notes should be done “live”

      • Google Drive organization for MS16

      • Core/Leads meetings should be “technical integration meetings” instead of just asking for updates

      • Remain consistent with team culture

        • ex: working close with leads, encouraging members to stay with team, having socials, posting in random

      • Google Calendar updated with times of all meetings for subteams

      • Leads need access to SDC Slack Channel

      • Book Parking Lot C for Drive Testing in Fall

      • IMU project finished by end of September

        • hardware part, not data collection

      • New Parking brake replaced

      • Technical Leads meeting once a month

  4. Final Remarks

    1. Leads Meeting continuing every Saturday at 12:00