(08-24-2024) Structures Leads Sync

Owned by Mohamed Goha
Last updated: Aug 26, 2024

Date

Attendees

Agenda

  • Initial team discussion and outlooks for the term ~15 mins 
  • Deep discussion into suspected meeting schedule and onboarding plans plus timeline ~45 mins 
  • Task management, work breakdown, work tracking and progress management, etc... ~25 mins 
  • Leads prep before beginning of term ~15-20 mins 
    • Establish advisor check-ins and leadership check-ins
  • Open discussion

Notes

  • Need to discuss work sessions vs regular meetings 

Outlook:

  • Good onboarding and member retention
    • Use the early design stage to hone in on your members and get people that stick around 
    • Create a dedicated group that you can build up for internal structures in the future
    • Good integration, pls
    • Try to establish a realistic timeline and hold ourselves and members more accountable to it
    • Chassis designed by end of Fall term 2024 (ambitious)
      • More than thorough first pass at chassis design
  • Getting newly recruited members onto internal structures based tasks to get initial concepting phase
    • Builds concepts and members up to be able to implement these concepts into MS16 once the actual design starts up
  • Greater emphasis on integration meetings
    • Build sequences
    • Electrical integration talks
    • etc...
  • Envoke HUMMUS when necessary

Timeline:

Meeting Schedule

  • Weekend meeting convenient cause everyone's free during the weekend
  • Having something during weekday might make the work less skippable?
  • Final Agreement:
    • Maintain same Saturday sessions. Meeting time at 1:00 pm EST for check in
    • Work session schedule tbd
  • First meeting will be Sep 11, 7-8 pm, because HTN the weekend of


Sponsors to reach out to:

  • EMJ Metals
  • VR3 for tube notching
  • Grand Valley Welding
  • Maybe look at more metal suppliers that can supply some higher yield steels


Onboarding:

  • Start with weldments 101 + a more design learning focus
  • Follow up with MS15.5 projects as further onboarding (development)
    • Roof popping
    • Water proofing
    • etc...


Project Management/Tracking:

  • Best case, get everyone on Jira
  • Track progress on confluence and/or project tracking for better current and future visibility on the design process
  • WORST CASE: slides...
  • Trello, might be a reasonable system possibly
    • Can embed confluence pages into the Trello task board
    • Holds members accountable for task and progress tracking
    • Need to pitch to a larger audience, but might still be worth using with just the subteam
  • Confluence pages for tasks
    • Outline project description, outlooks and goals, and timeline
    • Examples
    • Also push for getting even small updates. A simple screenshot goes a long way


Onboarding the leads:

Action items

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