Email Templates

Owned by Kristen Emiko Shiozaki (Deactivated)
Last updated: Jun 03, 2023 by Kate Armstrong
3 min read

This page contains templates for the following:

  1. Asking for Sponsorship

  2. Follow-Up (After No Response)

  3. Accepting a Service

  4. Declining a Service

If you would like to add another template, please speak to @Jieun Lee or @Kristen Emiko Shiozaki (Deactivated).

Asking for Sponsorship / Follow up (after in-person visit)

[Subject] University of Waterloo Solar Car Team - Sponsorship Inquiries

Good Morning/Afternoon,

I hope you've had a great day so far! My name is [name] and I am the Sponsorship Specialist of the University of Waterloo’s Midnight Sun Solar car team.  I am emailing to inquire about arranging a possible sponsorship for our team, Midnight Sun (UW's solar car team).

To provide some information about us, we are a 30 year old student design team founded in 1988 and one of the largest student teams on Waterloo campus. In the summer of 2018 our team competed at the American Solar Challenge, where Midnight Sun became the first-ever Canadian multi-occupant vehicle team to complete the ~3000km solar car race across the United States. 

We are currently manufacturing our next vehicle, MSXV and would like to know if CanaKit [Company Name] would be interested in working together to make this happen through a sponsorship. 
We are currently looking for some Raspberry Pis, specifically Pi Zero W and Pi 3B+. [State what we want from the company here] .
Attached is our sponsorship package for you to learn more about the team. Furthermore, you may see below for some media coverage on our previous vehicle, MSXII.  

Please let me know if you have any questions and we look forward to hearing from you.
Have an amazing weekend!

Thank you,

[Name] | Sponsorship Specialist

[Phone Number]

[Email]

 

**Phone number can be excluded. If you want the business core members to receive the email as well, please cc the team’s business email: business@uwmidsun.com

 

Follow Up (After no response from the company)

NOTE : Follow-up after about 1-2 weeks

[Subject] Follow Up: University of Waterloo Solar Car Team - Sponsorship Inquiries

 

Hello [name],

I hope you are doing well. I just wanted to follow up on the email I sent on [date] regarding [a] potential sponsorship[s] for [Item(s)].

Would you be able to provide us with an update by [deadline date]?

Thank you and please let me know if you have any questions or concerns.

We look forward to hearing from you soon.

Thank you and have a great day,

 

[Name] | Sponsorship Specialist

[Phone Number]

[Email]

 

Accepting a Sponsorship / Service

Good Morning [name],

Thank you very much for your patience. We truly appreciate your taking the time to speak with us about [item in question].

We are ecstatic and would like to move forward with your offer. [The quote you have sent us is

If you have any other suggestions or ideas that we have not mentioned in our sponsorship matrix, please let us know. We would be more than happy to discuss and explore these options with you.

If you have any other inquiries, please let us know.

Thank you again and have a great day,

 

[Name] | Sponsorship Specialist

[Phone Number]

[Email]

 

Declining a Sponsorship / Service

Good Morning [name],

Thank you very much for your patience. We truly appreciate your taking the time to speak with us about [item in question].

After discussing with the team, we have decided to proceed with another partner for their services at this time.

However, we would like to stay in touch with you to discuss future projects we have coming up. If you have any other inquiries, please let us know.

Thank you and have a great day,

[Name] | Sponsorship Specialist

[Phone Number]

[Email]