MSXV Planning | 11/09/2021

Owned by Kristen S
Last updated: Dec 08, 2021 by Jieun Lee
2 min read

Meeting Agenda

  • New Business Lead

  • Lead Transitions

  • Structure of the Business Team moving forward

 

Business Planning/Brainstorming Meetings (ET)

Finance: November 20th @ 5:00 PM
Sponsorship + SI: November 20th @ 7:00 PM
Supplier Interfacing: November 16th @ 6:00 PM
Marketing: November 20th @ 3:00 PM

 

MSXV Business Team Structure

 

Marketing

Sponsorship & Supplier Interfacing

Finance

 

Marketing

Sponsorship & Supplier Interfacing

Finance

Lead(s)

Lily

Kelly

Fawzi

Tiffany

Amanda (Asst. Lead)

Ashna (Asst. Lead)

Core

 

Eric

Kate?

Colby

 

Advisor

Ryan

 

Tyler

  • Outreach lead for Spring 2022?

Marketing

Task

Details

Priority

Task

Details

Priority

Happy Holidays Post

@Madhav Anugopal (Unlicensed)

High - Before Holiday Break

New Years Post

@Madhav Anugopal (Unlicensed)

High - Before Holiday Break

Recruitment: Team Info Post

@Lily Ding (Deactivated) @Ryan Lott

 

Recruitment: Countdown Posts

@Lily Ding (Deactivated) @Ryan Lott

 

MS XIV Sponsor Recognition Post(s)

 

 

PM Transition Post?

 

 

Introducing MS XV Leads Post

  1. Arrange photoshoot

  2. Arrange Leads team photo

  3. Arrange general team photo

Winter 2022

Updating the Website

  • New Leads

  • Announcement on termination of MS XIV

Winter 2022

Sponsorship Package

  • Design of sponsorship package

 

Finance

Task

Details

Priority

Task

Details

Priority

New Internal Book

Template, new sections, etc.

 

Recategorization in the internal book

With Kristen

Lowest - Fall 2021

Debt tracking

Updating whenever purchases are made

Breakdown by subteam

 

Master budget and updating the budget

Preventing a static budget. Involves working with eng subteam leads

Lowest - Winter 2022

Presentation of the Fall 2021 budget

Outline how much and for what categories from each Endowment Fund (final amounts remaining after confiming with fund committees)

Highest - End of Fall 2021

Budget Presentation Structures

Brainstorm format, what information to include, where we are getting the info from, etc.

 

Wave account

Either wipe the data or start fresh with a new account

 

Reorganize finance documents in confluence

Reorganize MSXIV finance documents + create documents for MSXV

 

Sponsorship / SI

Task

Details

Priority

Task

Details

Priority

New cold email/phone call templates

 

HIGH - complete by EOT

New sponsorship tracker

  • check with subteams to see if they have leads on potential sponsors

  • check MS XIV trackers and maybe add leads that we may want to speak to again for future sponsorship

medium - complete by EOT

Endowment funds

  • Fawzi and Kelly to help with writing

External sponsorship

Start next term

 

Sponsorship Package

  • Structure of sponsorship package

 

 

Note

  • alumni are planning to make swags (jersey/jacket/sweater)

  • Marketing team to help out (@Ryan Lott to speak to Lily)

 

Update

Marketing

  • announcement posts

    • aiming end of this week

  • discussed recruitment and have outline

    • just need to finalize content

    • posting should begin right after January 1st? need to check the first general date

  • holiday posts for revision

  • sponsor post for Dec 18th

 

Finance

  • 3 main projects

    • Ashna

    • Amanda

    • Tyler

  • testing the new internal book

  • debt project

    • no responses (waiting for responses)

    • assigned works to members

  • reconciling the wave account

 

Marketing/SI

  • UpperCanada is willing still sponsor us

  • Kate & Colby - will start researching potential sponsors

  • completed si templates & tracker - Jieun to look over