2021-11-12: Advisor Meeting

Owned by Catherine Cai
Last updated: Nov 19, 2021
3 min read

Meeting Information

Date/Time

  • Friday, November 12, 2021

  • 1-3 PM ET

Attendees Present

Advisors

  • Professor Oscar Nespoli

  • Dr. Ryan George

Members Present

  • Ali

  • Aidan Lehal

  • Ashna Patel

  • Aaron Dyck

  • Alastair Correya

  • Amanda Foo

  • Emma Wai

  • Isabella Schneider

  • Kristen Shiozaki

  • Kimia Barzegar

  • Mackenzie Lui

  • Micah Black

  • Mitchell Ostler

  • Mohamed Goha

  • Nita Esfarayeni

  • Ricky Li

  • Ryan Dancy

  • Sheila

  • Tanish Shah

  • Tiffany Tran

  • Tyler Chang

Meeting Agenda

Solar Car Team Workshop

Purpose

The purpose of this workshop is to

  • Re-engage you as a team!

  • Start to develop a project plan (game plan)

Agenda

  • Introductions (Name, affiliation, what you do for fun)

    • Co-host (Dr. Ryan George)

    • Team Lead (Catherine C)

    • Participants

  • What is a Solar Car (Catherine)

  • Meeting purpose

  • Identification of key Issues (using Mural.co)

    • Individual brainstorm and affinity

      • Technical issues

      • Non-technical issues

    • Summary of top technical and top non-technical issues

  • The project objective statement

  • Top level milestone schedule with end of project deliverables

  • Other

  • Next meeting

  • What we learned?

  • Close

Mural.io Activities

Major Issues

Communication

  • Internal and external communication

    • Reporting issues

Lack of Knowledge

  • Lack of documentation about past research

  • Tacit and implicit knowledge was not transferred

  • Transfer “informal” knowledge

Agreed on Project Objective

Generated by Oscar: Win the 2024 competition and make lifelong friends.

  • Aim for ambitious goals

  • But regardless of what the goal is, everyone should agree on the goal.

Milestones

Known

  • Do we have enough resources to go to competition?

  • How long does it take to reach each of these milestones?

  • Tracking: Planned hours & Actual hours

 

Unknown

  • Contingency: 30%

    • Dimensions

      • Time

      • Budget/Money

      • Performance

 

What we learned…

  • Importance of soft/informal knowledge transfer

  • Communicating issues throughout the team

  • Contingency planning

  • Shared goals throughout the entire team

 

Final Comments:

  • Looking forward to new design cycle

  • Making new friends

  • More in-person meetings if possible

  • More transparency and communication

  • Taking this as a learning opportunity

  • Design is a social-technical process

  • Importance of having fun

  • Develop confidence and be a team