Supplier Interfacing Resources

This is when a technical DRI (the requestee) fills out the SI Request Form and shares all the information SI members need to successfully search for the correct sponsorships.

The initial interaction between the SI lead and the technical DRI. It is very important that almost all the details are sorted out in this first step.

30 - 60 min. to fill out form with details.

Depending on availability and skill, the SI lead will delegate the request to one or more SI members to be the DRI’s of the request.

Where SI members will first be shown the tasks.

The task will be given out on the evening of the following Tuesday that the form was submitted.

This is where the SI DRI will research as many locations possible to contact.

Needs to be well documented in the SI Tracker for SI lead to monitor.

~ 1 week

SI DRI begins to contact their research companies through call and emails to inform companies what Midsun is about and what we wish to get out of the spoonsorship.

Sending things such as the sponsorship packagein the initial emails and drawings upon request.

~ 1-2 weeks

Once the company confirms interest and are willing to fulfill the sponsorship. SI DRIs must add the Technical DRI to the loop (i.e. emails, calls, etc.) if that hasn’t been done already*.

*It is possible that technical questions were asked in step 4. In that case, the SI DRI should add the Techinical DRI to the situation to avoid miscommunications between the external cocmpany and the Technical DRI.

The company says yes and SI and Tech. have provided all the information needed. This is the phase where we wait for the company to complete their part of the sponsorship. In this phase, we keep communications open just in case something goes wrong and help with delivery logistics if needed.

In the end, the timeframe it takes for external companies to respond to our sponsorship request is unfortunately uncontrollable on SI side. (Besides maybe spamming them with emails but you should not annoy them)

2-6 weeks (yupppp)

When we successfully receives the external company’s contributions to the car, the SI DRI will request a quote of the external company’s services so we can match their services to dollar value and provide them the sponsorship benefits that they deserve.

Request the quote if you know that we won’t be asking for more services within the next two months. If we ask for a quote after each, individual, service, it might be inconvienient for the sponsor.

Here SI DRI will hand the company over to Catherine Cai so she can roll out the sponsorship benefits.

Supplier Interfacing Request Form
Form Responses

NEW! If you’re hoping to get something done by SI, please fill out the form with the most amount of detail possible.

We will take each request and let you know when we have someone working on it.

Supplier Interfacing Tracker

Assist SI members of companies we’ve previously contacted and companies we are working with currently. Also, helps let leads/other members understand the current status of the contact.

This is probably where you’ll update the most. This sheet includes sections for Dynamics, Structures, and Interiors.

Trello Board

Used for meetings and tracking tasks.

So, kinda like SI’s to do list.

Dynamics Master BOM

Dynamics part tracker which includes SI sections.

For F2020, almost all parts for the Master BOM have been taken care of by core members.

Structures Task List

Structures part tracker which does not include SI sections.

Drawings & CAD file

Holds almost all files needed if requested by sponsors.

Supplier Interfacing 101 Slides

Used for F2020 on-boarding.

This is a good reference for new members.

Email Templates

Simple templates to help members start off their emailing journey.

You do not have to follow these word by word. Always add some pazazz to your emails.

Sponsorship Materials

This document provides the Sponsorship Package.

Always make sure to send a package to every contact.