Business Lead Responsibilities

The following page will outline the expectations for the Business team lead

Business Lead Responsibilities (at least before MS XV)

Running Participating in meetings
- Run weekly Business meetings and keep up to date with all Business team activities (Finance, Marketing, Sponsorship, Supplier Interfacing)
- Participate in Business team weekly syncs (i.e. Marketing office hours, sponsorship check-in, etc.) as needed
- Draft and present Business team announcements at
Create a calendar/plan for all Business items for each term
Set goals for each vehicle cycle and milestones for each term
Identify key members within each Business team to have the leads start to bring them up to core/lead positions
Brainstorm project ideas with the other Business team leads

Managing the Transition from MS XIV to MS XV

Starting a new project is a big ask and as the Business lead, you’ll need to work very closely with each of the subteams.

Which teams should I work closely with in the Business team first?

You might think that maybe budgetting is most important first and foremost which will definitely be something you’ll have to closely monitor during this transition period. HOWEVER, this does not mean that the other teams need to wait for you and so you’ll be responsible for getting the other teams back on their feet and starting work because our team’s relations with anyone outside of the team (sponsors, followers, etc.) is reliant on our team. These are just as important to maintain during the transition period and maybe our current tasks aren’t appropriate. But we’ll need those teams to brainstorm tasks - there’s always work to be done.

Which teams outside of Business do I need to work with?

Pretty much everyone but for example, all Endowment Fund applications are done with any team that is actively purchasing. This means you’ll need to make sure the Business members handling the endowment fund applications are collaborating with the Mechanical teams (Dynamics, Aerobody, etc.), Electrical Teams (Hardware mostly and possibly solar) and Mech-Elec Integration (Battery Box).

Getting Started as a Business Lead

Task	Subtask(s)	When to work on this
Next Term Goal Planning	Determine team leads Determine goals for sponsorship/SI, finance, and marketing Determine which activities need to start when	1-2 month(s) before the new term
Master Budget	Review master budgets for previous vehicles (note: be careful of the MS XIV master budget since that one assumed we would obtain donations for most raw materials) Start by breaking it down by subteam and try to list major items + estimates as best you can before starting to work with the subteam leads on it (most won’t know budgeting since it may be their first time doing it)
Endowment Fund Applications	Refer to Endowment Fund Applications for instructions on how to apply for Endowment Funds	First or second month of the term We’ll need to determine if this will be passed on to Sponsorship to handle with the Business lead’s guidance or not.
101 Session + Onboarding for each Business team	Create the Business 101 slides for the 101 sessions at the beginning of each term (refer to https://docs.google.com/presentation/d/1HUC6N2ul2tnfYocBh6M0_mnWm1ld-5RwQLjQ0QbVXKo/edit?usp=sharing to see what content to include in the slides) Make sure there’s a process/plan for each team’s onboarding - both for small and large numbers of new members Make sure there’s an assigned individual if the lead is not handling onboarding
Recruitment (Marketing task)	Refer to Lana’s documentation for the Student Success team: Recruitment Determine which subteams to prioritize for recruitment (i.e. which teams require more members) Note - MEF requires us to have at least 10% of our members from the math department, which includes Software Eng, Math, CS, etc. Outline how much effort to put into recruitment - are you doing a single post on social media to advertise first general and havng members share it or do you want to do teasers? We’ve generally done 1 post that provides more info about the team, teasers for the 3 days leading up to the meeting, and a final one on the day of the first general meeting itself Put together a message for the post and have it distributed to… the various engineering departments (Owen Li has previously done it in previous terms for MSXIV) Attach it to the main social media post that provides info about the team Have a shortened version for various members to share it in class groups (Discord, FB, Messenger Chats, etc.)	1-2 month(s) before the next term
Alumni Network Management	Right now, there’s a very empty spreadsheet with a few contacts and some notes:https://docs.google.com/spreadsheets/d/1zen7tbLxX5AObqlv1GgDqhQ6mncrE3yytwzAE1qDtY0/edit?usp=sharing With many members transitioning into advisory positions or leaving the team, it would be good to put a form together and send it out to those that will be leaving the team - we can also provide them updates that way if they would like	ASAP - Fall 2021
Business Management Sheet	Refer tohttps://docs.google.com/spreadsheets/d/1NGE8usMUNCbP3folzQm8oIJ5NLX19eywPqG-N8twppc/edit?usp=sharing You don’t have to use a sheet but have a source of truth with a schedule/calendar of all activities + list of different tasks for each team for new members to see

Kristen’s List of Things to Do for Jieun

Midnight Sun Gmail
Summarize SSDC communication on a page to provide insight into what talking with the SSDC is like
Links to Management sheet, internal book, endowment fun apps, etc.