Do you need to make a team-related purchase? This page will walk you through how to go about that for both small and larger purchases.
As campus closes due to COVID-19 protocols, all the reimbursement procedures are conducted online. please refer to Spring 2020 Individual/Team Purchase Procedures
Small Purchases - Reimbursement
The fastest way to make a purchase for the team is to purchase the item yourself and get reimbursed for it by the school. Please follow the below procedure so that we can keep track of team-related purchases
- Have purchased approved by your team lead and business lead
- Fill out the purchase information form: https://goo.gl/forms/i9hx5SAA6As3djDt1
- Purchase the item yourself and make sure to keep the original receipt
- Put the receipt in the "Receipts" bin on the business shelf in the bay (the one beside the composites shelf)
- Business team will handle reimbursement and documentation, when the paperwork is complete you will be asked to sign the reimbursement forms
Large Purchases - Purchase Orders
For the larger purchases (in the hundreds or thousands of dollars) we don't expect members to be able to pay out of pocket.
Instead, you can ask your team lead to submit a Purchase Order. This will allow the team to purchase the item directly out of our school account. However, please keep in mind that this can take 2-3 weeks to process so if the item is time sensitive plan your purchase orders in advance.
Please fill out the form after receiving the approval from the engineering team leads. https://forms.gle/yoihQcHco3w4PH47A
Once the form is submitted, finance leads will review it and get back to you through Slack regarding the approval result. Please DM finance if it is an urgent purchase to make.
What if you need an account to purchase an item?
For companies like McMaster Carr or Composites Canada you need to create an account before being able to make a purchase. For these companies it is likely that our team already has an account so please ask a team lead before making a purchase.