• In progress

    • Merchandise - MSXV

    Owned by Katharine Laughton
    Last updated: Aug 03, 2024
    3 min read

    Description: Details on current Midnight Sun merchandise supplier and summary of resources used.

    Overview of Tasks

    1. Determine which items will be offered.

    2. Establish price points.

    3. Decide on design and material.

    4. Estimate order volume.

    5. Find and contact suppliers and receive quotes.

    6. Collect orders from team.

    7. Confirm details with supplier.

    8. Schedule pickup times.

    Required Tools

    Ensure you have access to the MS Google Drive Merch Templates

    This folder will include:

    • Google Form Template

    • Confirmation of Order

    • Order Invoice

    • Notice of Outstanding Payment

    Please update this page if any templates are added or removed.

    Form:

    Notes:

    Timeline:

    Form:

    Notes:

    Timeline:

    Google Form Template

    Only send out once you have a reliable supplier and accurate quotes.

    Allow at least 2 weeks for responses.

    Confirmation of Order

    Is essential and can be different from the invoice since many suppliers' prices rely on total volume of orders.

    Should be sent out within a day of the Google Form closing.

    Order Invoice

    This is completed after the final orders are given to the supplier and final prices are determined. Remember to include tax.

    The timeline should be over one to two pay cycles.

    Notice of Outstanding Payment

    Remind those who have not paid for their merch - especially if it is personalized.

    One to two days after the deadline is reasonable.

    Make sure to regularly post in the Slack channels #general and #core about the status of the merch and upcoming deadlines.

    Contacts

    As of Aug 3, 2024

    Member

    Role

    Contact Information

    Member

    Role

    Contact Information

    @Katharine Laughton

    Task Lead (Legacy)

    Slack

    @Evan McCarthy

    Task Lead (Temp)

     

    MSXV 2024 Timelines

    Spring 2024

    ASC 2024 Supplier

    MSXV 2023 Timelines

    Spring 2023

    Date: Jun 1, 2023 to Sep 30, 2023

    29-May202305-Jun12-Jun19-Jun26-Jun03-Jul10-Jul17-Jul24-Jul31-Jul07-Aug14-Aug21-Aug28-Aug04-Sep11-Sep18-Sep25-Sep02-OctPick upPayment Deadline Aug. 5Pick upPick up
    Spring 2023

    Merch pick up

    Bar 2

    Preliminary research

    Suppliers contacted

    Google Form sent out

    Invoices sent out

    Designs finalized

    Exams

    Supplier List:

    Point of Contact: matt@kitchenerscreenprinting.com

    Links to clothing companies:

    The Authentic T-Shirt Company®/SanMar Canada

    Find your favorite clothing at S&S Activewear!

    Points of Interest:

    • Specializes in screen printing.

    • Provides affordable pricing.

    • Willing to do embroidery - however this is not their specialty.

    Tentatively: Will commit to another supplier for clothing required for the race.

    Points of Interest:

    • Costs are higher.

    • Embroidery will likely be of higher quality.

    • Though farther, still a drivable distance.

    MSXV Spring 2023 Merch Google Drive Folder

    MSXV Order: SP_23_1

    1. Chosen: R&S Screening for Spring 2023 order.
    2. Provided Products: Hoodies and T-shirts
    Order Details:

     

    XS

    S

    M

    L

    XL

    2XL

    3XL

    Total:

    T-Shirts

    1

    4

    15

    9

    2

    1

     

    32

    Hoodies

     

    3

    16

    20

    1

     

    1

    41

    Total Price (Tax incl.): $2,393.91

    Status: PAID

    52 Orders, 73 Items

    Fall 2023

    • Update new members that wish to be included in the task.

    • Send out a secondary order form for Fall term.

    • Find any alternate requirements for race outfits.

      • Must have sponsor list.

    Potentially: Add more merch product options (i.e. crewnecks, hats etc.).

    MSXV Fall 2023 Merch Google Drive Folder

    MSXV Order: F_2023_1

     

    L

    M

    XL

    XS

    Total

    T-shirts

    2

    2

    1

    1

    6

     

    2XL

    L

    M

    XL

    Total

    Hoodies

    1

    3

    3

    2

    9

    Total Price (Tax incl.): $676.02

    Status: PAID

    12 Orders, 15 Items

    Meeting Notes

    Date:

    Notes:

    Tasks:

    Status

    Date:

    Notes:

    Tasks:

    Status

    Sep 13, 2023

    Business 101

    • Onboard new members.

    @Cole Vannatter

    Oct 4, 2023

    Discuss more product options for merchandise.

    • Send out poll to determine interest.

    • Research items of interest.

     

    Oct 11, 2023

    Deadline to determine final pricing.

    Send out Google Form.

    COMPLETE

    Oct 18, 2023

    Form responses closed.

    Discuss final quotes and pricing.

    Send out orders to suppliers.
    Pay for merchandise.
    Send out invoices.

    COMPLETE

    Waiting for final quote.

    Oct 31, 2023

    Deadline for submitting payment.

    Send out reminders for outstanding payments.

    • Determine ideal pickup dates/times.