One of the main tasks of the finance team is to write out and submit reimbursements. Reimbursement forms are found outside financial administrative office E5 2104.
First check midnight sun purchase information sheet online. Use the information found online to fill out the two reimbursement forms. Both forms need to be filled out for each reimbursement.
The first form is the purchase authorization form. On this form basic information should be filled out with a short description of each item, the vendor and cost.
This form should be signed by claimant on the top right, the team lead and the team finance manager.
The second form is the expense claim form. This form requires more details about the claimant and another signature.
This form also requires to fill out the exchange rate if needed and the total amount of reimbursement.
Receipts/proof of purchase
If the purchase was from an online store print out the attached receipt that was from the vendor sent by email.
However, the original receipt needs to be attached for all cash register purchases from a store (Do not attach a scanned copy)
Purchases form campus stores other than machine shops
For all purchases from any campus store the "On campus store authorization" form must be filled out by the team member making that purchase. The form needs to be signed by either the team lead or the team finance manager. The team member will also be asked to fill out the team's account number. Once the purchase has been made and the form has been filled out; the form alongside the original store receipt must be submitted to SSDC financial administrator (E5 2104) to be documented and filed.