Sponsorship Contact Process

1. Find a potential sponsor

2. Research the sponsor

3. Call the sponsor

4. Obtain internal contact for sponsor 

5. Send personalized sponsorship package to sponsor

6. Discuss with sponsorship matrix with sponsor 

7. If sponsorship is successful, do the following steps:

1. Add sponsor to contact list

First Communication with Potential Sponsor

Use this as a reference. This is in no way a script, rather than a breakdown of the basics of what you should touch when you speak to someone.

Introduce yourself

Hello my name is Adaria. I’m calling from the University of Waterloo’s Midnight Sun Solar Race Car Team.

Ask if you can speak to someone who can talk more about this

We are interested in establishing a relationship with your company.

Introduce the team – very brief

We’re a design team on campus designing our twelfth solar car capable of highway speeds.  Our plan is to attend the American Solar Challenge in 2018.

Make a connection – Elaborate on the connection. Do your research!

Solar cells, composites, electrical parts, etc.

Ask if they want to have a “partnership”

Money sponsorship,

In kind sponsorship,

Monetary sponsorship,

Sponsorship on car parts, discounts.

Speak about spreading their name throughout the university and outreach opportunities for their company.