2023/10/28 Leads Meeting
Agenda Items:
ASC 2024 Pre-Event Team Status
WEEF Applications due October 31st
Sub-team Progress Check
Mech Gen
Aero
Roof + Canopy Progress:
lots of issues 😞
machine shop delays, mistakes, etc.
building mold this week (goal end of weekend)
trying to meet end of Nov deadline
Windshield mold:
getting made next week
thermoforming (sponsored!) by supplier
wheelcovers/wheel well transitioning into next term
Chassis/Interiors
Interiors Design Progress:
Chassis:
tabs + extra features done by next week
ASC issue
need to add reinforcements to roll-cage
sims need to be with solid/shell instead of beam elements
Dynamics
FSU: carmelli found sponsor to machine most components! In-person meeting to be booked next week (try to expedite parts)
RSU: Winters found sponsor! sending parts to quote
Steering: no update
Brakes: Jonathan da goat. Calcs for front and rear done
front brakes to be designed
rear brakes designed last week
Battery
Module: finished 1st module, documentation for bulk-manufacturing
materials good for now
Enclosure:
finalizing design, materials coming in next week
Aux:
will go into enclosure now
Hardware
Board Design Progress:
MCI is done (sent to Bay)
good progress on boards
PD + steering (jonathan) - steering getting done very soon, PD high priority (layout in progress)
BMS (carrier, afe, current sense) - AFE no progress, carrier + current good progress
controller board order happening soon
Wire harnessing ramping back up
Firmware
full PD verified
load switches, PCA i/o expanders
new member working on steering
Strategy
catch-up today in general strat meeting
big demo today
Infrastructure almost complete w database and API gateway
solar irradience, cloud coverage, weather proof-of-concept presentation - Monday at 4 PM!
Business
Marketing
Chassis video shot
to compile video
sponsor sundays starting up
bi-weekly instagram videos
interviewing members
Sponsorship/SI
EngSoc waiting for results
WEEF application!!! (due Oct. 31)
OTS components + fasteners uses
same as last proposal
Dean’s funding in progress (due Nov. 1)
Finance
Sarah’s WEEF funding tracker
to align with internal records
2023/09/30 Leads Meeting
Last Leads before Reading Week!
Agenda Items:
get F23 EngSoc wishlist by END OF TODAY
F23 second-half milestones + initiatives
i.e. manufacturing goals, resume reviews, etc.
Sub-team Progress Check
Mech Gen
Aero
started machining roof mold
goal: finish roof + canopy by end of November
jasmine found windshield sponsor!
to start windshield mold after roof + canopy mold completion
wheel wells research started
only miscellaneous purchases remaining except resin
Chassis/Interiors
wrapping up chassis jigs
rsu tube mount jigs complete
to machine
finish jack point jigs + other dynamics jigs
interiors design started
design sprint review today
Dynamics
RSU sims in progress
one sim sus
drawings in progress
rear brakes discussion
to spec new brake caliper
steering + front brakes for new members
steering arm + loading check
FSU sponsorship outreach
chassis jigging + material order finalization
Material order set up for E3
Battery
manufacture enclosure + module
module CAD finalization + 3D printing in progress
first module prototype in progress
enclosure meeting w/ ASC
manufacturing timeline in place
finalize BOMs
aux battery CAD revisions to do
Hardware
Solar testing!
this sunday
dynamometer works!
HW + Strategy meeting at 2PM today
Firmware
I2C fully validated
I/O expander working on PD
PD almost fully HW validated
centre console validation in progress
7-segment worked… now doesn’t 😞
AFEs to validate
a lot of controller boards don’t work…
need to troubleshoot
FW 103 today
Strategy
a lot of people onboarded
most pull requests seen
2 week sprint started
guided by results from HW discussion
working on micro-services
progress on solar irradience microservice
compare with results from solar testing
a lot of first years in strategy
open to any automation projects for any sub-team
IDEA: unified mech calculator
hardware datasheet parser
good to have!
Business
Marketing
Chassis promotional video in the works
insta-reels content discussion
looking into online merch store
for those who got merch, message Katharine if you want to be in a social media post!
uwmidsun.com/joinus page is in website
Sponsorship/SI
$10K from TMMC!
EngSoc application in progress
add to spreadsheet by end of day!
onboarding new members
look into finalizing ATS sponsorship (Jens Dekker to send initial outreach)
Finance
updating Internal book
making workspace for new dashboard
google sheets
2023/09/23 Leads Meeting
Agenda Items:
PVDR
ASC Update - they idk
Sub-team Check-ins
Post- First General Check
Progress Updates
Sub-team Progress Check
Mech Gen
Aero
foam in central stores, go find it
20+ members staying
Chassis/Interiors
chassis done!!!!
finish up tabs
jacking points on chassis
aero-chassis soon
5 solid members
timelining for new member tasks
Dynamics
FSU drawings almost done
Steering calcs almost complete
RSU, trailing arm good to go (SF of 2)
one clevis need to be fixed
jig design for new members
FEA 102?
Battery:
enclosure and module review with michael last week
to implement changes then review with michael
Nicole working on manufacturing plan
Aux to new member
Owen and Kostubh working PVDR
owen to order stuff from McMaster Carr by tuesday
Hardware:
going gud
steering team is doing good with new members, end month schematic
mci this weekend
most boards done by end of next month
BMS?
Eric da GOAT solderer
solar testing today with MPPTs!!
Firmware
102 today!
working on PD for validation, work out bugs, close to done
PCA working, ISense, Rev1 validation
Ayo working on center console
AFE testing today (Mitch + Forest = W)
Priority
solar testing
MCI
BMS boards
Strategy
3.4 people finished onboarding
working solar and talking with hardware
working on vehicle modelling
Business:
22 potential new members
1 MBET guy
Marketing:
new promo vid for chassis
new content ideas with the team
Sponsorship/SI:
5 new members
101 session happening today
EngSoc Applications Out! Deadline: October 9th
Finance:
maybe new onboarding project
2023/09/16 Leads Meeting
Agenda Items:
PVDR
Sub-team Check-ins
Post- First General Check
Progress Updates
Sub-team Progress Check
Mech Gen
Aero
~27 new members, good position
foam order placed for roof mold
end-of-month to get all foam blocks machined (graeme)
rework tasks for bathtub happening
thermoforming sponsorship in the works ??
Chassis/Interiors
5 interested in interiors, good ppl
remote work happening as well
chassis: coming in to the Bay next week
weld dynamics tubes end-of-month
Dynamics
> 24 people show up to first dynamics meeting, lots of interest in tasks
drawings getting wrapped up this weekend
steering slightly behind
co-op henry to work on steering simulations
returning members to do steering and brakes
RSU is rough, but passing worse loading case
brakes in progress
OTS parts to be bought
Battery:
20-25 people for spotwelding session
onboarding walkthrough happening today
enclosure - board mounts in progress
lid redesign sprint - for new members
everything else good for manufacturing
modules (testing procedures in progress)
design review w Michael for module and enclosure monday
Hardware:
to have Aden do safety training LEARN courses
~20 people for HW 101
created priority list
goal for end-of-term
elec mockup
solar testing
blocked by not having mock battery
Firmware
~25 people out to 101
HW validation with PD
FW members waiting for tasks
need more HW people to get boards done
AFEs as well?
Priority
solar testing
MCI
BMS boards
Strategy
~30 people for 101
17 people working on onboarding
adopted new model
sprint-based (every two weeks)
infrastructure, microservices work
Telemetry talk with FW
data from walkie-talkie
coulomb-counting
Needed:
SoC
Radios
look into walkie-talkie power…
Business:
Marketing:
Figma info session
Sponsorship/SI:
101 session happening today
EngSoc Applications Out! Deadline: October 9th
Finance:
2023/09/02 Leads Meeting - Recruitment
Agenda Items:
Onboarding Schedule (SDC Showcase + First General Speakers)
Recruitment Outreach
Recruitment Items Status (Fatima)
Sub-team 101s
Housekeeping
September 2023 | ||||||
|---|---|---|---|---|---|---|
Sunday | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday |
3 | 4 | 5 | 6 SDC Design Team Showcase 3 - 5 PM
| 7 First General
| 8 | 9 Sub-team 101s |
10 | 11 Competition Overview (All teams) | 12 | 13 | 14 | 15 Hack the North (RESTRICTED BAY ACCESS) | 16 Hack the North (RESTRICTED BAY ACCESS) |
SDC Design Team Showcase Signup
Hang around the Bay (ideally with your midsun merch!) from 3 - 5 PM on Wednesday to chat with new members
Will need people to help set up the Bay front desk/banner
Volunteers:
Michael Hanley New Bay arrangement…
First General Speakers
https://docs.google.com/presentation/d/1jFMfZ6G1TsSrGVpf3FzYKUmJ69Wuge_qLhg-HM73FoQ/edit?usp=sharing(slides to be posted in Slack)
Intro Slides
Mech Slides
Aero - Michael Hanley
Chassis/Interiors - Mohamed Goha
Dynamics - Jens Dekker
Battery - Donna Kim
HW Slides
FW Slides
Strategy Slides
Rodrigo Tiscareno Kenneth Ruan
Business Slides
Recruitment Outreach
Discord | |
|---|---|
Nano | 2027 - Michael Hanley 2028 - Michael Hanley |
ECE | 2027 - Forest Zhou 2028 - Forest Zhou |
Mech | 2027 - Nicole Choe 2028 - Shem Kim |
Tron | 2027 - Donna Kim 2028 - Donna Kim |
Math/CS/SE | Prabhav Khera ? Mitchell Langdon Ostler to ping FW… |
^message with link to First General Registration form
Recruitment Items Status (Fatima)
Department Emails have been prepared for Eng, Math, GBDA,…
First General Posters in progress
Instagram Reels - First General Outreach
ideally Monday/Tuesday
https://docs.google.com/presentation/d/1jFMfZ6G1TsSrGVpf3FzYKUmJ69Wuge_qLhg-HM73FoQ/edit?usp=sharing
Sub-team 101s (Onboarding) Plan
Mech
after mech 101, mech sub-teams do individual onboarding (*except CAD 101, 102 + competition overview)
Business
Business 101 - Wednesday, Sept. 13
sponsorship 101 saturday
New Business check-in time - Wednesday at 8 PM
sponsorship stays on Saturday
Hardware
HW101 Saturday
Firmware
FW101 - 103
Strategy
Strategy onboarding - coding challenges
date TBD
Housekeeping
@LEADS:
Reminder to update your Sub-team Confluence pages with your profiles!
Tip - keep in mind of crowd control! (>150 First Gen attendees, >30 Sub-team 101 attendees, …)