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I hope you have been doing well. My name is [name] and I am the Sponsorship Specialist of the University of Waterloo’s Midnight Sun Solar Car Team.
To provide you with some information about us, we have been designing and building solar cars for 30 the past 33 years and is we are one of the largest student teams on the University of Waterloo campus.
We are currently manufacturing our next vehicle, MS-XIV MSXV and would like to know if [Company Name] would be interested in working together to make this happen assisting us with our project through a sponsorship OR providing us with [Material Name] OR manufacturing [component name].
We are currently looking for [more details on what we want from the company here] .
I have attached our sponsorship package and/or to help you get familiar with the team as well as the perks you get for assisting us! I also attached the drawings for the [component name] in the email.
We understand that many businesses have been impacted by COVID-19, and in light of this, we understand if you or your business [Company Name] would prefer to postpone this discussion for a more advantageous time.
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[Phone Number]
[Email]
Email Follow Up
A follow up email should be sent if no response was received 1-2 weeks after the initial email.
[Subject] Follow Up: University of Waterloo Solar Car Team - Sponsorship Inquiries
Hello [name],
I hope you are have been doing well. I just wanted to follow up on the email I sent on [date] regarding [a] potential sponsorship[s] for [Item(s)].
Would you be able to provide us with an update by [deadline date]? Set the date to be a week later from than the current day.
Thank you and please let me know if you have any questions or concerns.
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[Name] | Sponsorship Specialist
[Phone Number]
[Email]
Phone Script
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Direct contact
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Reception/HR/Transfer Required
Direct Contact
Good morning/afternoon [name if known].
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We understand that many businesses are affected by COVID-19 and in light of this, we want to be flexible and understanding of the situation each individual may be facing.
If interested proceed with this script
To provide you with some information about us, the Midnight Sun team has been designing and building solar cars for the past 33 years as well as being one of the largest student teams on the University of Waterloo campus.
We are currently manufacturing our next vehicle, MSXV and we would like to know if [Company Name] would be interested in assisting us with our project through a sponsorship OR providing us with [Material Name] OR manufacturing [component name].
We are currently looking for [more details on what we want from the company here] .
We understand that many businesses have been impacted by COVID-19, and we totally understand if you guys would prefer to postpone this discussion for a more advantageous time.