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Good Morning/Afternoon,
I hope you 've have been doing well. My name is [name] and I am the Sponsorship Specialist of the University of Waterloo’s Midnight Sun Solar Car Team. I am emailing to inquire about arranging a possible sponsorship for our team, Midnight Sun. We understand that many businesses have been impacted by COVID-19, and in light of this, I was wondering if there may be a possibility for initiating this possible partnership currently or if we can discuss this for a later time.
To provide you with some information about us, we are a 30 year old student design team founded in 1988 and we have been designing and building solar cars for the past 33 years and we are one of the largest student teams on Waterloo campus. In the summer of 2018, our team competed at the American Solar Challenge, where Midnight Sun became the first-ever Canadian multi-occupant vehicle team to complete the ~3000km solar car race across the United States. the University of Waterloo campus.
We are currently manufacturing our next vehicle, MS-XIV MSXV and would like to know if [Company Name] would be interested in working together to make this happen assisting us with our project through a sponsorship. OR providing us with [Material Name] OR manufacturing [component name].
We are currently looking for [State more details on what we want from the company here] .
Attached is I have attached our sponsorship package for you to learn more about the team. Furthermore, you may see below for some media coverage on our previous vehicle, MSXII.
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Sponsorship Package: https://drive.google.com/file/d/13q199M5phGMCYjqviT_FwdXI1k8_0DNS/view?usp=sharing
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Waterloo Record: https://www.therecord.com/news-story/8706497-midnight-sun-rolls-silently-over-uw-parking-lot/
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CTV: https://kitchener.ctvnews.ca/video?clipId=1430140
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to help you get familiar with the team as well as the perks you get for assisting us! I also attached the drawings for the [component name] in the email.
We understand that many businesses have been impacted by COVID-19, and in light of this, we understand if [Company Name] would prefer to postpone this discussion for a more advantageous time.
Please let me know if you have any questions and we look forward to hearing from you.Have an amazing weekend!
Thank you,
[Name] | Sponsorship Specialist
[Phone Number]
[Email]
Email Follow Up
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[Subject] Follow Up: University of Waterloo Solar Car Team - Sponsorship Inquiries
Hello [name],
I hope you are have been doing well. I just wanted to follow up on the email I sent on [date] regarding [a] potential sponsorship[s] for [Item(s)].
Would you be able to provide us with an update by [deadline date]? Set the date to be a week later from than the current day.
Thank you and please let me know if you have any questions or concerns.
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[Name] | Sponsorship Specialist
[Phone Number]
[Email]
Phone Script
Direct contact
Reception/HR/Transfer required
Reception/HR/Transfer Required
Direct Contact
Good morning/afternoon [name if known].
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We understand that many businesses are affected by COVID-19 and in light of this, we want to be flexible and understanding of the situation each individual may be facing.
If interested proceed with this script
To provide you with some information about us, the Midnight Sun team has been designing and building solar cars for the past 33 years as well as being one of the largest student teams on the University of Waterloo campus.
We are currently manufacturing our next vehicle, MSXV and we would like to know if [Company Name] would be interested in assisting us with our project through a sponsorship OR providing us with [Material Name] OR manufacturing [component name].
We are currently looking for [more details on what we want from the company here] .
We understand that many businesses have been impacted by COVID-19, and we totally understand if you guys would prefer to postpone this discussion for a more advantageous time.