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Table of Contents
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typelist
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Overview of Tasks

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Note

Please update this page if any templates are added or removed.

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Form:

Notes:

Timeline:

Google Form Template

Only send out once you have a reliable supplier and accurate quotes.

Allow at least 2 weeks for responses.

Confirmation of Order

Is essential and can be different from the invoice since many suppliers' prices rely on total volume of orders.

Should be sent out within a day of the Google Form closing.

Order Invoice

This is completed after the final orders are given to the supplier and final prices are determined. Remember to include tax.

The timeline should be over one to two pay cycles.

Notice of Outstanding Payment

Remind those who have not paid for their merch - especially if it is personalized.

One to two days after the deadline is reasonable.

Make sure to regularly post in the Slack channels #general and #core about the status of the merch and upcoming deadlines.

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Contacts

As of

Member

Role

Contact Information

Katharine Laughton

Task Lead (Legacy)

Slack

Evan McCarthy

Task Lead (Temp)

MSXV

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2024 Timelines

Spring 2024

Expand
titleStitch it Up - Milton, ON

ASC 2024 Supplier

MSXV 2023 Timelines

Spring 2023

Date: to

Roadmap Planner
maplinks
timelinetrue
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pagelinks
titleRoadmap%20Planner
hashc619f77a5861403f67b2237eefe902db

Supplier List:

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titleCurrent Supplier: R&S Screening - Kitchener, ON

Point of Contact: matt@kitchenerscreenprinting.com

Links to clothing companies:

The Authentic T-Shirt Company®/SanMar Canada

Find your favorite clothing at S&S Activewear!

Points of Interest:

  • Specializes in screen printing.

  • Provides affordable pricing.

  • Willing to do embroidery - however this is not their specialty.

Tentatively: Will commit to another supplier for clothing required for the race.

Expand
titleStitch it Up - Milton, ON

Points of Interest:

  • Costs are higher.

  • Embroidery will likely be of higher quality.

  • Though farther, still a drivable distance.

MSXV Spring 2023 Merch Google Drive Folder

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MSXV Order: SP_23_1

  • Chosen: R&S Screening for Spring 2023 order.
  • Provided Products: Hoodies and T-shirts
Order Details:

XS

S

M

L

XL

2XL

3XL

Total:

T-Shirts

1

4

15

9

2

1

32

Hoodies

3

16

20

1

1

41

Total Price (Tax incl.): $2,393.91

Status:

Status
colourGreen
titlePAID

52 Orders, 73 Items

Fall 2023

Expand
titleGeneral Tasks:

  • Update new members that wish to be included in the task.

  • Send out a secondary order form for new membersFall term.

  • Find any alternate requirements for race outfits.

    • Must have sponsor list.

Potentially: Add more merch product options (i.e. crewnecks, hats etc.).

MSXV Fall 2023 Merch Google Drive Folder

MSXV Order: F_2023_1

L

M

XL

XS

Total

T-shirts

2

2

1

1

6

2XL

L

M

XL

Total

Hoodies

1

3

3

2

9

Total Price (Tax incl.): $676.02

Status:

Status
colourGreen
titlePAID

12 Orders, 15 Items

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Meeting Notes

Date:

Notes:

Tasks:

Status

Business 101

  • Onboard new members.

Cole Vannatter

Discuss more product options for merchandise.

  • Send out poll to determine interest.

  • Research items of interest.

Deadline to determine final pricing.

  •  Send out Google Form.

Status
colourGreen
titleCOMPLETE

Form responses closed.

Discuss final quotes and pricing.

  •   Send out orders to suppliers.
  •  Pay for merchandise.
  •  Send out invoices.

Status
colourGreen
titleCOMPLETE

Waiting for final quote.

Deadline for submitting payment.

  •  Send out reminders for outstanding payments.

  • Determine ideal pickup dates/times.