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It is expected that members of each project provide an update during weekly check-ins
In W2021, we set up a single slide deck that would get updated each week
You should send reminders to all interiors members a day or 2 before the check-in to make sure everyone knows to fill out their slides
Budgeting
Interior’s budget of just under $2k will expire on June 30th BUT purchases need to be made before June 1st
This means the purchases have to be made AND the reimbursements have to be processed by the MidSun finance team AND the reimbursements have to be received by SSDC Finance
You can assume that at least 4 work days will be needed for the MidSun Finance team to process the reimbursements with the SSDC finance team
Purchases
How to decide whether to make a purchase
To determine whether to purchase an item at the time, first priorities your purchases
consider if the material is required for a project that will start manufacturing in the coming term and if we have room in the Bay to store the items
We’ve used spreadsheets in the past for project members to list what purchases they need to make - note that each item will have tax and possibly shipping costs, depending on the supplier
Try to purchase from Canadian sources as often as possible since you may have to pay for import fees… also the exchange rate isn’t super nice for us 😞
What if I can’t use the funding before it expires?
Consider speaking with the other mechanical teams - specifically aerobody
See if they would like to borrow Interiors' fundign in return for letting Interiors use theirs, as all of mech will share a budget after this funding expires (the one at the end of June)