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Email Template
Email Follow up (after two weeks of no response)
Phone Script
Voicemail Script
Email Template
[Subject] University of Waterloo Solar Car Team - Sponsorship Inquiries
Good Morning/Afternoon,
I hope you've have been doing well. My name is [name] and I am the Sponsorship Specialist of the University of Waterloo’s Midnight Sun Solar Car Team. I am emailing to inquire about arranging a possible sponsorship for our team, Midnight Sun. We understand that many businesses have been impacted by COVID-19, and in light of this, I was wondering if there may be a possibility for initiating this possible partnership currently or if we can discuss this for a later time.
To provide some information about us, we are a 30 year old student design team founded in 1988 and one of the largest student teams on Waterloo campus. In the summer of 2018, our team competed at the American Solar Challenge, where Midnight Sun became the first-ever Canadian multi-occupant vehicle team to complete the ~3000km solar car race across the United States.
We are currently manufacturing our next vehicle, MS-XIV and would like to know if CanaKit [Company Name] would be interested in working together to make this happen through a sponsorship.
We are currently looking for some Raspberry Pis, specifically Pi Zero W and Pi 3B+. [State what we want from the company here] .
Attached is our sponsorship package for you to learn more about the team. Furthermore, you may see below for some media coverage on our previous vehicle, MSXII.
Sponsorship Package: https://drive.google.com/file/d/13q199M5phGMCYjqviT_FwdXI1k8_0DNS/view?usp=sharing
Waterloo Record: https://www.therecord.com/news-story/8706497-midnight-sun-rolls-silently-over-uw-parking-lot/
UW Engineering: https://uwaterloo.ca/sedra-student-design-centre/news/midnight-sun-xii-university-waterloo-solar-car-post
Please let me know if you have any questions and we look forward to hearing from you.
Have an amazing weekend!
Thank you,
[Name] | Sponsorship Specialist
[Phone Number]
[Email]
Email Follow Up
A follow up email should be sent if no response was received 1-2 weeks after the initial email.
[Subject] Follow Up: University of Waterloo Solar Car Team - Sponsorship Inquiries
Hello [name],
I hope you are doing well. I just wanted to follow up on the email I sent on [date] regarding [a] potential sponsorship[s] for [Item(s)].
Would you be able to provide us with an update by [deadline date]? Set the date to be a week later from the current day.
Thank you and please let me know if you have any questions or concerns.
We look forward to hearing from you soon.
Thank you and have a great day,
[Name] | Sponsorship Specialist
[Phone Number]
[Email]
Phone Script
Direct contact
Reception/HR/Transfer required
Reception/HR/Transfer Required
Direct Contact
Good morning/afternoon [name if known].
How are you doing today?
My name is [name] and I am the Sponsorship Specialist for the University of Waterloo’s Midnight Sun Solar Car Team.
We understand that many businesses are affected by COVID-19 and in light of this, we want to be flexible and understanding of the situation each individual may be facing.
I am calling because we are interested in pursuing a potential partnership and/or sponsorship with [company].
We would be happy to initiate this process currently or at a later date.