MS XV Leads Meeting Notes

2024/06/29

Announcements

• Peter + Graeme Final Inspection Success!

  • check-in on aero and canopy progress next week

• Build Review Approval!

• COMP PPL: Reminder to review the safety presentation (sent in asc-roster channel)

Vehicle Updates

Ventilation

• solved

Canopy

• need to bend further

Vehicle speed?

• no figure 8 test until after wrapped

  • steering is quite good based on observation

• slalom test

  • concerning…

  • try to test before motors off?

Vehicle Wrap

• next week Tuesday - Friday

• final aero work + canopy latches to be completed by then

• no more trimming

Aero back sag

• fix after aero wrapping

Final form for comp roster in progress

• high-level meeting of comp prep next week wednesday (July 3rd)

Vehicle Unveiling Event

• to work with Department

• after wrapping

Track booking next weekend?

• better than parking lot

• regular contact on vacation

• Catherine Weckman?

Strategy Update

• kostubh + rodrigo finishing up optimization model

• comp. updated route

  • final route!

• creating notebook

• To set up repo on someone’s computer

  • connect to cloud database

  • have local database as backup

  • volunteers! Mitch

• looks like 15m/s is optimal for most scenarios

2024/06/22

Announcements

Reduced Student Shop Hours starting July 2nd

• Monday - Friday 8:30 AM - 4:30 PM

• Saturday 8:30 AM - 1:30 PM

Vehicle Updates

12 - Design Review

13 - VDR - Mechanical

18 - Build Review

Peter and Graeme signed off on Build review document!

Design review is technically approved!

Mech VDR - one person approved steering, still waiting on brakes

1. peter signature X

2. Build photos

3. in 6 days, car needs to be driving

Friday, June 28th - Demonstration to Peter

• also requested to get plenty of vehicle testing in prior to comp.

To-do: Onsite team to build car and get pictures by 9 PM EST

Roof tilting functionally complete

Roof/canopy latching curing last night

Dashboard installed, to be wired electrically

To-do: roof prop, interior panels

Dynamics integration pretty much finished

• parking lever to-do

• steering v2 is approved!

Leave aero to Jaiden to smooth out

Wrapping sponsor secured!

• July 2nd - 3 day process

PCL solar sponsorship

• in talks

ballast box v2

• still in design

• not needed for photo

•  

2024/06/08

Announcements

PCL Solar Sponsorship Inquiry

FSGP Track Map Released - Corner Workers required from teams

Vehicle Updates

June 13th Build review

• MECH: brakes - last major component to be assembled + validated

  • to do this weekend

• Steering column to be made

• FSU concern - hubnut proposed solution - safety wire

• M30 castle nut wont arrive until June 14

• Roof-tilting for pictures

  • prop open manually

• Wheel cutout stencils finished Monday

  • Jaiden to use monday

• RPC taking too long for canopy latches

  • send all resin prints to supplier

• To determine aero cutout for roof tilting

• steering review today

  • E3 order ideally today

  • manufactured over midterm week

• Battery: mounts + prints left

  • fuse block

  • aux box

  • full pack testing hasn’t been done

    • battery ready by monday

    • ELEC to finish BMS testing

• ELEC

  • working on lights

  • push-to-talk mic

  • killswitch

• ANYONE try to put seatbelts on pls

  • pic in #mech-interiors

• leave vehicle intact during midterm week

• June 17 - 21 midterm week

2024/06/01

Announcements

ASC Swag survey:

Open

• 1st and 2nd choice

Build Review - due June 13

Vehicle Updates

HV Supply

• Ebay seller ghosted evan…

• decision to order non-CSA approved HV supply by end of week

• connect all power supplies in series to mimic HV supply…

• to check: ASC equipment regs.

Steering

• most without cutting control arms → 16deg

• used test pack

• drew 12 A peak (didnt blow up)

• did figure 8

• target - 8 seconds; got 8.05 seconds

Aero-chassis

• aero on the car

• off now for roof tilting assembly

• need chassis for roof tilting assembly to avoid possible roof-chassis collision

• canopy tilting still 3D printing

  • need to get assembled to canopy

  • co-op and carmelli DRIs

Elec

• build review regs?

  • does vehicle match mech VDR

  • is chassis constructed as design

  • is roll cage sufficient quality

  • is vehicle consistent with designed

  • is front, rear suspension good

  • are fasteners consistent with regs

  • are tires, wheels as designed

  • does vehicle have two suitable mechanical braking systems

  • does solar panel match designed

• build review - to use OLD steering system

  • two photos - roof up and roof down; ideally more

  • peter and mary wells to sign off

Wheel wells

• stencil mistake

• to cut out hour glass shape

WEEF

• wont apply this term

• do reallocations instead

UWaterloo banners, logos, etc. - let SDC know beforehand to borrow

2024/05/25

Announcements

MANDATORY FSGP/ASC Safety Presentation - June 25

• 4 PM ET (1 PM PT)

• recording will be available to those who can’t join Zoom link (due to work, etc)

Race Docs Status:

• Registration Documents are all Green!

• Technical Docs - Design Review red, Mech VDR yellow

  • mech re-submission waiting for approval (4 days ago)

  • design review re-submission waiting for approval (1 day ago)

Reminder: next week is alumni reunion (open house)

Vehicle Updates

• elec - motor calibration happening today

  • located HV supply in HV room

• continuing battery testing (want all 3 AFEs fully working)

• aim to drive with full pack on monday

• HV supply situation

  • buy a non-SDC approved one just for comp.

  • to look into purchasing used supply

• full pack BMS validation

  • to do full discharge test

  • waiting for pack completion

• figure 8 in 8 seconds

  • roughly 30-35 kmph

• steering

  • task force to fix steering in 3 weeks

  • U-turn test will fail

    • figure 8 test probably will fail

  • forced 16deg outer and inner gets pretty good steering radius

  • will aim for 16 - 16 parallel steering (max 18 - 18)

    • currently doing 11-16deg (inner, outer) anti-ackermann steering

• aero-chassis integration

  • on hold

• interiors

  • roof-tilting

    • all parts are in

    • assembly plan in

    • start assembly next week

    • probably assemble hinge without worry

  • ballast box finishing today

  • latching - sent to RPC for printing

  • striker plates (E3 machining)

  • dashboard - design finalized, probably will be welded and made next week

• Strategy

  • race + route data all in house!

    • weather, elevation, etc.

  • prelim linear optimization model for speed

  • need rate-of-consumption of battery (with different speeds)

  • weight of the car also good to have

  • assumptions on solar panel intake being made

  • battery will track cell temp.

• business

  • engsoc + weef applications in progress

    • LEADS think about things for next vehicle

    • 3D printer?

    • weef proposal meeting take-away

      • joint proposals work well

•  

2024/05/18

Announcements

• VDR

  • mech is yellow

  • follow up on BPS

• Getting first aid/cpr training

• Alumni Reunion (open house) June 1st

  • 9AM - 4 PM

  • BBQ will be provided

  • react to message in #core if you will attend

• WEEF + EngSoc Proposals Out

  • Engsoc Deadline - June 6

  • WEEF Deadline - June 20th

    • proposal workshop - May 23rd

Vehicle Updates

• rolling chassis completed!

  • almost driving chassis

    • everything dynamics on except for brakes

      • brake fluid lines need to buy + route

  • steering almost done

    • steering wheel and bar remaining

  • brake rear caliper mounts designed

    • front rotors take a while to come in (june 1st deadline)

• 1 motor running off power supply

  • hoping monday to drive the car

  • waiting on other motor controller

    • need to test homemade motor controller

• battery box re-welding

• battery modules finished end of weekend

  • attach bottom and top plates to modules

• HV power supply

  • working on solution with Peter

•  

2024/05/08

Agenda Items

• remaining ASC deliverables

  • registration docs (final yellow…)

  • technical docs

    • mech VDR yet to be reviewed

      • lanyards potential change

    • design review RED

    • build review

• michael meeting w peter and graeme

  • can take as many vehicles as we want

  • drivers: allow more than 6

    • truck & trailer max 4

      • mitch and evan to do

  • SDC truck trailer training next couple of weeks

• race roster update

  • lead + chase vehicle must have waterloo sticker

  • jaiden will bring personal vehicle with waterloo sticker

• ULTIMATUM

  • if car does not work by JUNE 30, bye bye

• vehicle completion - what’s left?

  • big task - elec integration

    • motors are on RSU

    • waiting for steering assembly

    • fourth wheel needs to be pumped

  • aero chassis integration

    • can happen pretty last minute

  • solar array integration

    • can happen this week without wrap

    • roof tilting and canopy tilting locations needed

    • ring terminals have arrived

  • tilting mechanism

    • all parts present

    • needs to be welded + assembled

  • battery box

    • connector integration

To-do:

• start elec integration

  • integrate elec system into vehicle

  • motors freely spin on vehicle for now

• dynamics assembly

  • steering design to review

• aero work

  • body work

  • solar cell + mppt integration

  • roof tilting + canopy tilting integration

  •  

GOAL: Aero-chassis integration

1. elec mockup

2. aero chassis integration

3. solar

• interiors

  • dashboard

  • resin-print priority list to be made

• new members?

  • extra hands

  • unskilled labour might not help…

• mech general announcement

  • working sessions only

    • can limit numbers

• S24 Leads meeting

  • Saturday at 12 PM starting May 18

  • message throughout the week in channels

• homemade motor interface board is having issues

• HV power supply is broken

  • HV room as alternative

  • talk to Graeme + Peter to loan room

  • UWAFT has separate HV supply

• race logistics*

  • personnel shortage?

    • solved

  • driver roster

    • to comp: michael (trailer), mido (caravan), winters, mitch (trailer), evan (chase or trailer), jaiden (personal vehicle), aryan (with jaiden)

    • returning: winters (chase), evan + mitch (trailer), jaiden (personal car), richard* (chase car)

  • sufficient qualifications (safety, etc.)

  • funding/subsidies

*may not cover in meeting

2024/04/06

Announcements

• SDC Driver/Trailer Training

  • If you need classroom/trailer training and WON’T be in Waterloo, message @Yanshen Zhou to schedule training with Graeme

•  

Sub-team Updates

MECH

Aero:

One liner: Integrate the housings into the aerobody for all cuts, finish off aero-chassis integration, finish off bodywork with E3, send for wrapping

• We are back in the sanding room! This week all remaining cuts into the aerobody will be made

  • Matt did Les update you on wheel cover update

• Jaiden did some sanding this past week, we will continue with that until Brian can takeover

  • I will ask Brian if we are still good for end of May bodywork

• Any update on canopy tilting/roof tilting so that roof and windshield can be finalized?

• Ordering acrylic for all covers, gasket for wheel wells

Interiors:

• seat tubes and tabs +steering column mount welded this week.

• lanyard mounts water jet and welded, ready for testing

• canpoy and roof tilt, steering wheel parts still in waterjet cue?

  • may need to order some tubes for roof tilt from mcmaster carr (confirm with @Aidan Donen)

• Pedal placement + panel updated, to be finalized and sent out next week.

• Design review for propping mechanism to be done early next week @Jason Chen

• Latching sticker plate drawings progressing.

Bat:
One liner: finish modules, attach 3d printed parts to box after validation, and do full pack test

• Module wiring is done, now just need to attach top and bottom plate to all of them

• Validating prints for enclosure, made some changes that we want to check on Saturday work session. Once prints are validated, they’ll be attached

• After above two items are done, full pack testing

• Modules should be finish-able by Saturday (April 6), validating prints may take longer and might have to be done after exams are finished

• Jason (coop) has all the CAD for the box removal method done, he can do the manufacturing during exams

Dyn:

• last fsu part being made rn, front wheels on the car Sunday unless another hiccup comes up

• custom brake pedal is coming along, last dependency until assembly is mcmaster carr order

• RSU has started machining

• Still waiting until sir hanley says i can start making steering

• Next Term: Jonathan, Winters, Richard + Mech coop will be running all tests required before scuntineering (figure 8, testing shocks bounciness, and misc tuning already researched over this term)

ELEC

One liner: Bug fixes, system-level validation, putting it on the car

• MCI/Precharge (final item) added to mockup 🥳

• Issues with BMS AFE/MCI, re-spins sent out

BUSINESS

• Will finalize the race route

• Updates from the meeting will allow me to finish up the Sandra Flemming travel grant

• Mech has mentioned that they need sponsorship, will talk with members about that

STRATEGY

• FSGP:

  • Data in-house

  • Working to complete a small strategic dashboard to encapsulate Strategy

    • Got a member working on a small dashboard for this project to view and visualize our data, live.

  •  

• Optimization

  • Still in-progress, unblocked last week

  • Check-in with battery folks re: battery supplemented data

Discussion

W24 Exam Working Sessions

• which sub-teams need to do to stay on track?

S24 Team Personnel

• who’s where?

• general sub-team readiness for comp

2024/03/30

Announcements

Bay Midterm Safety Review

• Apr 2 - 5 (we choose timeslot)

SDC Truck Training

• classroom sessions happening next week

  • parking lot sessions week(s) after

• need emails of all names of drivers that need training

SDC Vehicles have been booked for comp!

Sub-team Updates

Mech:

Chassis tubes getting cut today

Dynamics assembly monday

Waterjetting to send out monday

Int elec:

• Design of MPPT mounts complete, design of motor controller mounts complete by Tuesday.

• Design and routing of battery ducts complete, please see "*\MSXV\Development\INT\Ventilation\XV-INT-VENT007- battery box duct assembly.SLDASM" and check for interference with other systems

Battery Box:

• Re-wiring voltage taps & thermistors because wires on existing ones were too short

• Making small changes to some 3D-Printed parts to make things line up (like shifting hole positions)

• Planning to do full-pack test next week

Elec:

Hardware:

• Re-spinning AFEs to address hw issues, debug to be complete by early next week with send-out by eow.

• New CC, motor switch, canopy light to arrive Tuesday

Firmware:

• Additions to mockup:

  • stalk inputs

  • turn signals/brake lights implemented

  • BMS relay sequencer + temperature sensing

• Remaining items:

  • MCI/precharge

Business:

• Will go over the overnight stays for the race, to begin calling and booking Monday

Strategy:

• FSGP:

  • Discussing FSGP strategy tuning at stand-up today (still a work in progress)

  • Route model complete for all four stages (distance approach)

    • e.g. Stage 1

    • Ability to conduct our necessary data ingestion processes complete.

    • Got a member working on a small dashboard for this project to view and visualize our data, live.

• Optimization

  • Check-in today, progress for the week TBD.

• ASC

  • Still working on live infrastructure (in-race, live statistics)

  • Member summarized (loops, checkpoints etc.

    • ASC 2024 Info - Strategy Team

Open

Discussion:

2024/03/23

Announcements

• ASC road fee

  • getting processed monday…

Sub-team Updates

Mech:

Aero:

• Did the layup to end gap between tub and roof

• Back panel layup

• Canopy cutout, needs to be sanded and cleaned

• Stencils printed for headlights

• This week: headlights, sidelights, back panels connection layup

• Bodywork

  • E3 needs help

  • we will work on cuts and body work synchronously

Bat:

• Battery box panels are all epoxied, had some gasket sealing issues that we decided to fix with tacky tape

• Mido re-ran the sims for the cross-bars on ANSYS and they passed (Michael and Adan were also in the call)

• Things left to do:

  • Full pack testing (Owen & Vaibhav)

  • Validating 3D-printed parts and attaching/installing them to the box (Nicole & Shem)

  • Some small miscellaneous things like drilling holes into M10 screws for cotter pins & whatnot…

Dyn: Created Last Mile Tracking Board which will be a checklist for week-by-week progress

• FSU: Control arms welding this week, machined hubs and clevises so assembly can start this week

• RSU: Carsium parts were given to E3 last week

• BRK: Rotor material arrived, E3 set to machine caliper mounts, starting pedal manufacturing

• STR: Jens completed design updates, waiting on VDR approval… if close to finals i will need to enact HUMMUS

  • to resubmit VDR this weekend

Int:

• steering wheel, canopy tilt, lanyard mounts sent  for water jetting, to happen sometime next week

• Roof tilt water jet parts to be added to same DXF before water jetting

• interior panels final design review to happen next week

• Steering coupling to be machined next week

• Seat padding covers being selected by Jason

• Horn mount design review pending

• Chassis rewelds are set for this week, still swamped with FYDP

Elec:

Hardware - Continuing to support FW for mockup

Firmware - BMS, PD, CC, Pedal mockup without AFEs or Current Sense. Debugging current sense, AFE, controller board problems that have come up. Aiming to add steering to mockup once we have another controller board as well

Strategy:

• FSGP:

  • Discussing FSGP proposed strategy at stand-up today (still a work in progress)

  • Route model complete (distance approach)

    • Ability to conduct our necessary data ingestion processes complete.

    • Got a member working on a small dashboard for this project to view and visualize our data, live.

• Optimization

  • Solar irradiance is complete - we have this data for lat, long for a given time.

  • That was the last “data piece” we were missing for optimization.

• ASC

  • Still working on live infrastructure (in-race, live statistics)

  • Member summarized (loops, checkpoints etc)

Business:

• Currently following up with EngSoc with some questions they had about out team for the proposal - Leads, if you can, please look out for any messages I might send your way

• During our business meeting today we’ll be reviewing the race route we’ve created

• Sandra Fleming proposal is almost done - just need to finalize the race roster and the budget and it’s good to go

• Members are also working on department funding

Discussion:

Aero Body Work - HUMMUS

2024/03/16

Announcements

March Open House

• You are invited to participate in this year’s March Open House (MOH), which will be taking place on Saturday, March 23, 2024, from 10am – 4pm on main campus. This is an event for prospective undergraduate students (i.e., grade 12 and younger) to learn more about the University of Waterloo, and an opportunity for you to share what your team does with them! Each confirmed team will receive a table in the student design centre that they can use to show off any materials that they would like while interacting with guests. This event tends to receive a smaller attendance compared to Fall Open House (if you were at that event), so I recommend 2-3 volunteers per booth so as not to be over-staffed! All volunteers will receive a t-shirt and a complimentary lunch.

2024 FOH Design Team Volunteers.xlsx

Sub-team Updates

Mechanical

Matt:

• making room in the bay to assemble FSU & steering while aero is still in the bay

• RSU and brake mounts have been sent to E3 for machining, metal & fasteners have been ordered

• Bad news steering development is on pause due to the latest VDR comments

• Next week goal: Set up time with Rob to weld control arms & steering column mounting plate, have the coops machine custom parts for the brake pedal, have FSU on car by weekend

• Aero wise: im actually hold up jasmine rn cause ive been needing to update the wheel cover stencil, i finally figured out the clearance needed for steering so I am going to get that sent for CNC monday, i talk with the machinist and try to have it made by end of week so she can cut holes in aero without delaying body work

Jasmine:

• roof assembly is basically done, trim and layups happening next week

• The windshield fits, luckily we do not have the interference

  • need canopy tilting mechanism to seal it into place (interiors thing)

  • I talked to E3, Mak said he’s good for roof and tub for end of month

  • I also talked to Graeme for sanding room availability, he said it okay, need to check to see concrete leaves after the march 22nd weekend

Adan:

• bit of a halt on progress

• bearings ordered for roof-tilting

• jamie did sims for lanyard mounts

  • delayed to next week

• steering wheel prototype made

• steering coupling designed

• seat is made!

  • to add foam padding

Owen:

Pack Build:

• there were still 3 modules to charge before HV supply broke

• Priority is to build a pack on Monday (can be built without charging all modules to same voltage because connected in series)

• Kostubh coming in Sat March 16 to spotweld remaining modules

Enclosure:

• Shem and Nicole aim to build up enclosure with all 3D printed parts on Saturday March 16

Electrical

Adel:

• Mockup is progressing but not too much of an update this past week

• got motor running with MCI and need to add pedal to that system

• BMS needed some changes which Aryan made and we’ll be adding it to a mockup probably with CC and PD soon.

Forest:

• new board sendout came back (PD, AFE, Carrier)

  • AFE and Carrier assembled

  • PD still needs to be assembled

Strategy

Rodrigo:

• FSGP planning almost complete, data in-house, flushing out strategy to present to the group, crossing fingers for next week

• ASC pre-race is almost there, optimization still work in progress

• ASC during-race infra in-place, needs work and adaptation to new strategies

Business

Fatima:

• Currently working through the sponsors for the logos (bronze sponsors getting logo as well now)

• EngSoc proposal was submitted on Sunday

• approved for the WEEF funding (I believe it was for $5000 for the EMS Services)

• finishing up with the Sandra Fleming proposal (should be finished by this weekend)

• race route was released also planning on continuing to get ahead with that

Discussion

HV Power Supply

• one of the transistors blew

  • couple of capacitors blew as well..

  • also some solder mask gone…

• alternative - HV room

• $6500 USD to replace entire power supply

Mech VDR

• don’t like steering design…

  • needs some validation (jens)

• more concrete brakes routing concept

• CG validation complete - jonathan

• lanyard testing last thing needed for VDR

2024/03/02

Announcements/Discussion:

• leads getting pushed back to 1 PM next week

• WEEF due this Monday

• roof tilting

  • is current system adequate?

  •  

Mech

• VDR resubmission

  • goal to submit this monday

• Dynamics MASSIVE re-planning

  • sponsor bailed on us

  • all of RSU

  • RSU quote from E3 monday

• aero roof

  • jaiden did body filler on roof already…

  • cutouts before vs after body filler???

    • solar array hole cutouts can happen after body filler since not vibrating saw

  • canopy mechanism discussion to be had (camera in vs out, specific mechanism, etc.)

•  

Elec

• finished design for new Revs for BMS carrier, AFE, and PD

  • sendout this Sunday

• mockup testing

  • fix BMS carrier, SPI issue

  • steering pedal validated

  • centre console PD in progress

•  

Strategy

Business

• Giving Tuesday proposal sent out

• WEEF proposal to finish this weekend

  • no consumables to be funded (travel costs, uniforms, etc.)

  • road fee doesn’t qualify

• new info regarding ASC checkpoints released!

• Categories

  • E3 machine shop services

  • 5 x 7 extra member fees can be covered…

2024/02/10

Announcements:

• second last meeting until March 2

• keeping design discussions in channels!

  • helps to keep remote ppl on track

• ASC update

  • mech pvdr green

  • solar and battery tech VDR under review

  • electrical green

  • mech VDR RED

  • ASC track fee accepted

• first 19 teams to complete ASC docs get designated garage

Mechanical

• windshield came back

  • interference with tubes on chassis…

• chassis still needs adjustments

• E3 delays…

  • dynamics machining schedule

  • chassis rework

  • body work

    • Mac wont be available until late-March, early April…

    • doesn’t affect wheel cover cutout, headlight cutouts

  • seat work to start

  • solar array cutout can be done before

  • roof work can be done separate!!

• Carsium finally responded!

  • parts to be machined this week

  • suspension can be fully assembled after

• parking lever purchased?

Electrical

• BMS in progress

  • fixed last week

  • current sense issue due to IC hardware issue fixed

• MSXV AFEs in progress

  • send out by end of reading week

• mockup assembled by end of next week

Business

• Sandra fleming travel grant - in progress

• SDC giving tuesday proposal - in progress

  • friday, feb 23rd due date

• WEEF

  • due ~March 1

• ASC/FSGP

  • 20 slots available

  • more ppl going for FSGP than ASC probably for scrutineering

• car wrap + sponsor logos

  • stanford did car design

  • stuck logos on after

  • talk to zack from formula

• team race merch

2024/02/03

Announcements:

• Summary of SDC Leads Meeting

  • Commercial Van Training Course

    • email will be sent out later to schedule

    • classroom sessions next few months, road sessions in April

  • Giving Tuesday

    • $28,000 to be split amongst all design teams

    • need to write up proposal and SDC will distribute to teams based on need

  • Sandra Fleming Travel Fund

    • online application available (due in April)

    • up to $1000* - maybe more since historically they were low on applicants

  • Router in workbay

    • Engineering Computing doesn’t like our midsun wifi

• PVDR

  • elec - green

  • mech - red

• VDR

  • mech - unreviewed

  • elec + battery - green

• Track Fee

  • @Yanshen Zhou confirm with IEF that they received payment

• FILL OUT ASC FORM! Will close tmr

Sub-team Check-ins:

Aero

• Ribs connection to tub this weekend

• windshields coming back monday

• E3 body work

  • they’re really busy…

  • meeting with Brian monday

• headlights

  • to meet w forest

  • idea to minimize headlight area

• floor panels getting cnc’d this week

Chassis/Interiors

• Welders still haven’t rewelded chassis…

  • talk to brian on monday

• horn placement work being done

  • mount design

• seat mold sent out

• steering wheel to start

• Canopy hinge

  • adan

• dashboard mounting needs to be done

  • jason

• Roof tilting

  • Aiden to finish this weekend

• pedal placement

  • samuel

• brake pedal

  • samuel

Dynamics

• Ahnaf resimulated mounting bracket

  • to be remachined

• samuel pedal placement

• Carsium visit on Tuesday

  • 50 alternate suppliers as backup

• control arm jig being machined this week

• Guelph machining parts to come back this week

• assembly to start soon

• steering

  • call w jens this weekend to lock fasteners

  • to be entirely waterjet

•  

Battery

• module manufacturing in progress

  • 2 to be spotwelded, 2 that haven’t been started

  • charged 3 so far

• aux battery discharge tests

  • 1 done, 2 to go

• enclosure

  • manufacturing to be done Feb 17

  • panels made, frame powder-coated

•  

Electrical

• CB problem

  • solved

• PD - Centre console mockup fw validation completed

• fixed Current sense, Carrier issues

  • to be fw validated

• Pedal + Steering are ready for mockup validation

• @Eric Xue working on board mounts

• mockup ‘table’ to be made for easier testing

• WE FOUND 5 MPPTS!

• looking into selling elmar mppts, old motor controllers, etc.

• @Eric Xue soldered 6 new controller boards this week

  • 5 work!

Strategy

• still working through optimization models with the data we have

• Had a scoping session for the FSGP, we think our model will still apply

• Solar irradiance is almost ready as a data point

• dashboard coming along nicely as well!

Business

• added to route plan

• department funding work

• Sandra Fleming Travel grant proposal to start

• to be updated with SDC Leads meeting items

2024/01/27

• SDC leads meeting next week

  • trailer certification

  • Sandra Fleming travel grant

• FILL OUT FORM FOR COMPETITION!

VDR

• Elec deadline today!

  • battery done

  • solar done

  • elec in progress

• Mech deadline past wednesday

  • everything done, formatting in progress

• PVDR resubmission

  • couple of comments - dynamics and chassis

  •  

Aero:

• did battery enclosure layup

• next week: ribs for tub

• canopy done ready for pickup

• body work E3 - Feb 8th

• seat mold send out ready

Chassis/Interiors:

• giving each co-op a design project

• re-spec ballast box latch

• chassis re-welding delayed to next week

• roof-tilting on hold

•  

Dynamics:

• machining has started for clevises

• fsu parts should be good to pickup this week

• will follow up with MIA sponsor

• accelerator pedal to be modified

• brake caliper mounts modified

  • reviewing sims today

Battery:

• spotwelded spare module

  • doing another today

• enclosure powder-coated frame returned

• HVAC - 3D printed part too big

  • would interfere w chassis

  • redesigned

• validating board mounts + handles

Elec:

• PD fully fw validated

  • driver controls mockup can start

• finish up elec VDR today

• AFE issue solved

• starting BMS

Strategy:

• confirm proof-of-concept today

• FSGP optimization model?

  • in progress

Business:

• finished first draft of route to FSGP

• SDC leads meeting - sandra fleming travel fund

• Department funding to create presentations

2024/01/20

Mech PVDR Re-submission - FINISH THIS WEEKEND!

• chassis - done

• dynamics - jonathan pushing

VDR

Mech - January 24th (this Wednesday!)

• finish most by this weekend

• chassis in progress

Elec - January 27th (next Saturday)

• solar section finish today

• battery in progress

• elec in progress

Sub-team Updates:

Aero

• material delays

  • layups pushed back a week

  • battery to get panels next week

• 3 ribs layup in progress

• tail + floor panel layup cnc

• reviewing stencils for aero trimming

  • wheel covers + headlights

• windshield should be back next week!

Chassis/interiors

• talked to welders

  • next wednesday for cutting + rewelding

  • to remove powder-coating near tabs with wire wheel before then

• ballast box material ordered

  • submitted to E3 for machining

  • need to tweak design

• canopy

  • windshield in by next week

  • may be potential interference…

  • work-arounds cooking

• seat mold

  • reworks made

• steering wheel

  • sheet metal

  • might be a co-op project

• roof tilting

  • design in progress - aidan

  • latching design to be made

• interior protection

  • needs to be done

Dynamics

• PVDR + VDR grind

• clevis' are being waterjetted at e3

  • to mill holes after

• supplier to give back parts in a few weeks

  • all parts ready for control arms

  • jigging to start for control arms

  • most fsu components

  • begin to do mockup of fsu

• fasteners

  • co-ops working

  • final decision w jens today

Battery

• tested spotwelder in HV room

  • try to manufacture with new spotwelder today

  • run discharge tests on modules

• aux battery fully manufactured

  • discharge tests in progress

• enclosure

  • remaking panels on tuesday

  • VDR to finish tmr

  • waiting for powder-coated frame from demtool

    • to combine with panels mid-next week

  •  

Hardware

• PD just assembled

• harnessing in progress

•  

Firmware

• AFE firmware debugging

  • LTC - isospi protocol working now!

  • continuing to debug

• to start verifying PD once hw tested

• Pedal also in

  • to assign to member

• wrapping up MCI

  • finishing up precharge portion

• steering + centre console

  • to connect + test today

Strategy

• consolidating data into single database

  • working with sample data

  • waiting for real data

Business

• created initial travel route to competition

• go over sponsorship with new members

• waiting back from Tak for the midsun alumni spotlight

• sponsor logo placement

2024/01/13

Announcements:

SDC Showcase - Wednesday, Jan 17: 4:30 - 7:30 PM

Mech co-op hiring - 2 additional W24

PVDR

• Elec - green

• mech - dynamics, chassis

VDR

• mech needs professor approval prior to submission

• Elec - Jan 27

• Mech - Jan 24

Safety Captain - Carmelli

Mechanical Timeline

Dynamics - all parts sendout March 1

• Mid February - all jigs ready

Aero

• prioritizing flat panels

• 2/4 wheel cover mold design ready

• seat??

  • mold review to happen

• 4/7 ribs ready

  • tail ribs cnc’d this week - trimmed following week

Interiors

• ASC welding issue - reweld shoulder straps horizontally

• also add more welds to tabs

• meetings resume today

• roof tilting

• steering

• canopy tilting

• camera mount

• latches

• ballast box

  • design done, getting material

• seat mold

  • 1st design review done, second happening today

Battery

• finalize timelines today

  • finish aux battery end of this week

  • manufacture spare modules - 6 more weeks

  • manufacture mounting

  • enclosure - powder coating in progress

Electrical

• rev 1 sent out for all necessary boards

  • fw should have all boards by next weekend

  • 3 more to go

• fw AFE validation stuck

• testing old BMS carrier

• shicheng working on MCI

• Aryan working on centre console

• waiting on PD fw validation

• waiting on current sense

• mostly done steering

• looking into elec mockup validation

Strategy

• first leads meeting today - timelining

  • completion by end of March

  • plan to get all data by end of jan

  • february - finish optimization models

  • february - dashboard completion (2nd priority)

  • infrastructure complete

Business

• LEARN recruitment messages

• midsun alumni spotlight - serial

• ASC competition logistics working sessions - Saturday @ 2:00 PM

• W24 WEEF applications opened

  • plan to apply to race equipment

• claim rest of Dean’s funding once vehicle is complete

•  

2024/01/06

VDR DUE January 31!

PVDR resubmission needs to be done!!!!

• battery box W24 timeline

  • mainly testing

  • @Jenna Kong has timeline

  • not super extensive

  • battery enclosure at demtool for powder-coating

  • owen, shem, nicole, vaibhav, etc.

• interiors

  • roof-latching + tilting

  • canopy tilting

  • miscellaneous small tasks

  • seats…ballast box

    • Divit designing seat mold

  • 3 including adan

  • rear camera mount

    • need to manufacture

  • pedal mounting

• dynamics

  • DEADLINE: powder-coating sendout - beginning of March

    • matt has excel timeline

  • designated mech co-op

  • after sendout = assembly

  • april: tuning

  • matt, couple first years, jonathan

• aero

  • CNC mold list to send to Graeme

    • mold layup schedule based on Graeme schedule

  • clean out sanding room by this Tuesday!

  • windshield mold done

    • thermoformed tuesday

  • headlight cutouts made next week

  • prioritizing flat panels

  • michael to make wheel wells

  • matt, jasmine, vu?

• Personnel

  • interiors looks rough - 3 inlcuding adan

  • look into getting more mech co-ops

•  

2023/12/02 Leads Meeting

Agenda Items:

• last meeting of F23

• F23 Co-op student evaluations (Aden + Henry)

• W24 locations

Sub-team Progress Check

Mech Gen

• HARD DEADLINE: December 7th - everything needs to be mounted to chassis for power-coating

  • Demtool pushing for powder-coating

  • push this week

• might need HUMMUS for all mech W24…

• roof mold completed, bit of sanding left

  • roof layup in progress

• people onsite: Jasmine and Matt

• next - wheel well, battery, thermoforming molds

• ASC suggestion

  • look at compression failure, minimum principal stresses

  • 2 cases just failing, on two additional cases ASC imposed

• interiors last meeting today

  • most projects 70-90% design complete

• people onsite: Adan, Nathan,

  • might need HUMMUS for all mech

• front brake caliper mounts sanity check

  • calipers collides with wheel…

• most parts have been sent out except steering

  • steering column lock today or tomorrow

• PVDR asked for steering column design

• w24 people onsite: Matt

• modules situation - new module re-spotwelded, cells were fine with re-spotwelding

• re-spotwelding remaining modules

• enclosure welded

  • enclosure design lock soon

• W24 people onsite: shem, owen, nicole, vaibhav

Firmware/Hardware

• HW boards - PD and BMS carrier still to get sent out

  • PD in review, ideally sent out this weekend

• current sense, pedal, steering came in

  • to assemble

• AFEs to be validated EOT

• centre console, PD fw on track

  • PD load switches testing - some fw needed

  • to make PD test plan

• people onsite: Forest

• mockup location - back table beside hw soldering stations

Strategy

• working with Koustubh on optimization modules

  • mapping data to route model

  • design of optimization model - optimal speed… in progress

• dashboard: simplify from react to metabase

• people onsite: Ryan, Prabhav?

Business

•  

• people onsite:

• Jonathan - timelapses available of working sessions

2023/11/25 Leads Meeting

Agenda Items:

• W24 Co-op hirings

  • opens November 27

  • 1 mech, 1 fw co-op

  • need new mech co-op supervisor…

    • Matt

  • fw also needs fw supervisor

    • tbd at todays standup

    • update: probably Adel

• Michael can no longer be Bay safety captain

  • can’t be a mech lead

  • Carmelli?

• Rivian Event Monday!

  • E5 2004 @ 5:00 PM

  • reminder to sign up using the poster link + send the poster to some of your friends interested!

Sub-team Progress Check

Mech Gen

• HARD DEADLINE: December 7th - everything needs to be mounted to chassis for power-coating

• roof mold?

  • good progress, almost done

    • duratec putting on this week

  • hopefully complete by end of friday

  • done sanding (HUMMUS!)

• aero ribs got cut

  • starting aero-chassis integrations

  • sanding at ribs - 2 done

• wheel cover molds in progress

  • goal: make at least 1/4 by end of term

  • definitely make one wheel cover fully integrated with aero

• printing jigs for additional roll cage tubes

  • welding on track for dec 15 completion

• goal: next weekend to weld up

• interiors:

  • longer meetings for remaining term

  • goal: 95% interiors design complete

  •  

• carmelli found new sponsor

  • 5 new parts to machine

  • suspension sponsored for manufacturing

• brake sims are doing well

  • finalizing drawings

• jens working on steering

  • steering should be done by November 24th

  • pushed back end-of-month

• ALL SIMS DONE END OF YEAR

• ALL OF SUSPENSION SEND OUT MONDAY!

• module manufacturing

  • 1 complete, many to be spotwelded

  • goal: december 8th completion

  • significant spotwelding, epoxy issue

    • remade one module, to be reviewed

• enclosure:

  • all metal arrived

    • to machine today

  • enclosure welding send out next week

  • fiberglass panels done next week

• aux battery

  • heat shrink found

  • start manufacturing this weekend

Firmware/Hardware

• great progress

• steering fully assembled

  • solving hw issues

• center console blocked by 2 segments on display not working

  • once solved, will be first fully validated board!

• PD close to complete, needs some changes

• can integrate steering, center console, and PD in elec mockup

  • need physical support for mockup…

• #elec-mockup

• fw working on MCI, AFEs

• centre console redesigned

  • code complete

• redesigned PD

  • fw in progress

• AFEs fw in progress

• MCI in progress

Strategy

• not too many updates

• script to check internet connection to grab data

• solar demo for Forest, Kostubh

  • modified since then

  • model is single panel

• ETA, elevation microservices in progress

  • elevation blocked by optimization model

• waiting for race route!

Business

• Michael is stepping down to focus on aero

• Fatima is running business check-ins

• Rivian Info Session Monday, November 27 at 5 PM in Rm 2004

  • general overview of Rivian, followed by a panel/Q&A with Rivian Engineers

  • invitation is for Midnight Sun and Formula Electric

• Neuralink event TBD

• OPEN POSITION!

• WEEF full funding granted!

  • $7K

• to-do: Department Funding set up

  • get monetary funding from MME and ECE for ASC fees

• YANSHEN: to reach out to Peter about opening up Concur reimbursement platform

  • all mech purchases have been going through Michael

    • through concur, Sarah, personal funds…

    • most purchases go through sarah

2023/11/18 Leads Meeting

Agenda Items:

• ASC 2024 update

  • all our preliminary documents have been submitted!

    • next deadline for Vehicle Design Review (VDR) is January 31, 2024

• W24 Co-op hirings

  • opens November 27

  • 1 mech, 1 fw co-op

  • need new mech co-op supervisor…

    • Jasmine or Matt…

  • fw also needs fw supervisor

    • tbd

• Michael can no longer be Bay safety captain

  • can’t be a mech lead

• Fatima taking over operations (business meetings)

  • marketing lead needed!

•  

Sub-team Progress Check

Mech Gen

• HARD DEADLINE: December 7th - everything needs to be mounted to chassis for power-coating

• roof mold?

  • good progress, almost done

  • hopefully complete by end of friday

  • good attendance at sanding sessions (HUMMUS)

• aero ribs got cut

  • starting aero-chassis integrations

• wheel cover molds in progress

  • goal: make at least 1/4 by end of term

• printing jigs for additional roll cage tubes

• goal: next weekend to weld up

• interiors:

  • longer meetings for remaining term

  • goal: 95% interiors design complete

  •  

• carmelli found new sponsor

  • 5 new parts to machine

  • suspension sponsored for manufacturing

• brake sims are doing well

• jens working on steering

  • steering should be done by November 24th

• module manufacturing

  • 1 complete, many to be spotwelded

  • goal: december 8th completion

• enclosure:

  • waiting on last metal piece

  • jigging complete

    • finish machining metal

    • 2/4 more parts to be machined

  • 3d printing parts in progress

Firmware/Hardware

• great progress

• steering fully assembled

  • solving hw issues

• center console blocked by 2 segments on display not working

  • once solved, will be first fully validated board!

• PD close to complete, needs some changes

• can integrate steering, center console, and PD in elec mockup

  • need physical support for mockup…

• #elec-mockup

• fw working on MCI, AFEs

•  

Strategy

• not too many updates

• script to check internet connection to grab data

• solar demo for Forest, Kostubh

  • modified since then

  • model is single panel

• ETA, elevation microservices in progress

  • elevation blocked by optimization model

• waiting for race route!

Business

• Michael is stepping down to focus on aero

• Fatima is running business check-ins

• Rivian Info Session Monday, November 27 at 5 PM in Rm 2004

  • general overview of Rivian, followed by a panel/Q&A with Rivian Engineers

  • invitation is for Midnight Sun and Formula Electric

• Neuralink event TBD

• OPEN POSITION!

• WEEF full funding granted!

  • $7K

• to-do: Department Funding set up

  • get monetary funding from MME and ECE for ASC fees

• YANSHEN: to reach out to Peter about opening up Concur reimbursement platform

  • all mech purchases have been going through Michael

    • through concur, Sarah, personal funds…

    • most purchases go through sarah

2023/11/11 Leads Meeting

Agenda Items:

• Meeting w/ Peter + graeme

  • Thursday, November 9th

  • leads critical to vehicle completion REQUIRED!

    • mech leads

    • mitch (fw)

    • forest

    • jonathan

    • + tech leads for next term

  • to discuss feasibility of vehicle completion

  • pre-meeting check in Wednesday?

    • 7 PM

• PVDR Deadline Monday!

• Potluck Friday!

• HUMUS

Sub-team Progress Check

Mech Gen

• gluing canopy mold pieces together today - starting the sand

  • Deadline: Nov. 20th

• aero bottom half repairs done

  • E3 will work on it

• Machining windshield mold early December

  • MDF to get picked up in Caledon

• ASC collision sims (roll-cage) problem

  • need to re-run sims

    • sims complete!! W

  • got Ansys license again

  • need to add more roll-cage tubes

    • goal: get reinforcements before peter meeting

• interiors:

  • roof-tilting general idea figured out

    • partially approved by ASC

    • testing needed

  • mo 3-week december grind

  • design review for today, MVPs next week

•  

• Matt and Mack reviewing drawings before FSU part sendout

• brake caliper mounts and sims progress

  • good progress, passing sooon

• RSU bearing housings sent out (thanks winters)

  • next sendout coming up (blocked by brakes design changes)

• Jens working on steering

• looking for 1 more sponsor

• Module:

  • 1 complete

  • 14 by the end of term

  • 9 required for pack (12-14 accounting for spares)

• Enclosure:

  • shem finished drawings, ready for review

  • blocked by metal from E3 not arriving

    • arrived by missing 1 poiece

    • manufacturing happening rn!

• slightly behind schedule

• aux:

  • focus on main battery pack for now

  • design review TBD

Firmware/Hardware

• MCI assembled

• PD rev 1 fully hw validated

  • sitll need to validate rev 2 but it’s very similar

• PD rev 2 (major change) layout in progress

• centre console close to fully hw validated

  • it’s working!! lots of stuff working know because of it

• controller board sendout made (waiting for parts)

• fw not blocked

• Centre console fully validated next week

• centre console on track to be first one fw validated

• PD rev 1 can be fully fw validated

Strategy

• have all data + infrastructure needed for solar irradiance

• meeting w forest happened

  • figuring out optimal speed based on data received

  • might need more SoC data

• route optimization systems set up (pre-race)

•  

Business

• michael stepping away from business

  • projects:

    • insta reels

    • fundraising

    • merch store

    • internal book

    • internal funding wrapped up (for this cycle)

• sponsor sundays

• internal funding apps done

• reaching out to sponsors and old sponsors

2023/11/04 Leads Meeting

Agenda Items:

• Meeting w/ Peter + graeme

  • Thursday, November 9th

  • leads critical to vehicle completion REQUIRED!

    • mech leads

    • mitch (fw)

    • forest

    • jonathan

    • + tech leads for next term

  • to discuss feasibility of vehicle completion

  • pre-meeting check in Wednesday?

    • 7 PM

• PVDR Deadline Monday!

Sub-team Progress Check

Mech Gen

• gluing roof mold pieces together today

  • Deadline: Nov. 20th

  • may need to revamp HUMMUS…

• aero bottom half repairs done

  • to start top-half repairs

• Machining windshield mold early December

  • MDF to get picked up in Caledon

• ASC collision sims (roll-cage) problem

  • need to re-run sims

  • got Ansys license again

  • need to add more roll-cage tubes

    • goal: get reinforcements before peter meeting

• interiors:

  • roof-tilting general idea figured out

    • partially approved by ASC

    • testing needed

  • mo 3-week december grind

•  

• Matt and Mack reviewing drawings before FSU part sendout

• brake caliper mounts and sims progress

• RSU bearing housings sent out (thanks winters)

  • next sendout coming up (blocked by brakes design changes)

• Jens working on steering

• Module:

  • 4 done

  • 9 required for pack (12-14 accounting for spares)

• Enclosure:

  • shem finished drawings, ready for review

  • blocked by metal from E3 not arriving

• slightly behind schedule

• aux:

  • focus on main battery pack for now

Firmware/Hardware

• MCI assembled

• PD rev 1 fully hw validated

• PD rev 2 (major change) layout in progress

• centre console close to fully hw validated

• controller board sendout made (waiting for parts)

• fw not blocked

• centre console on track to be first one fw validated

• PD rev 1 can be fully fw validated

Strategy

• have all data + infrastructure needed for solar irradiance

• meeting w forest happened

  • figuring out optimal speed based on data received

  • might need more SoC data

• route optimization systems set up (pre-race)

•  

Business

• michael stepping away from business

  • projects:

    • insta reels

    • fundraising

    • merch store

    • internal book

    • internal funding wrapped up (for this cycle)

• sponsor sundays

• internal funding apps done

2023/10/28 Leads Meeting

Agenda Items:

• ASC 2024 Pre-Event Team Status

• WEEF Applications due October 31st

•  

Sub-team Progress Check

Mech Gen

• Roof + Canopy Progress:

  • lots of issues

    • machine shop delays, mistakes, etc.

  • building mold this week (goal end of weekend)

    • trying to meet end of Nov deadline

• Windshield mold:

  • getting made next week

  • thermoforming (sponsored!) by supplier

• wheelcovers/wheel well transitioning into next term

• Interiors Design Progress:

  •  

• Chassis:

  • tabs + extra features done by next week

  • ASC issue

    • need to add reinforcements to roll-cage

    • sims need to be with solid/shell instead of beam elements

• FSU: carmelli found sponsor to machine most components! In-person meeting to be booked next week (try to expedite parts)

• RSU: Winters found sponsor! sending parts to quote

• Steering: no update

• Brakes: Jonathan da goat. Calcs for front and rear done

  • front brakes to be designed

  • rear brakes designed last week

• Module: finished 1st module, documentation for bulk-manufacturing

  • materials good for now

• Enclosure:

  • finalizing design, materials coming in next week

• Aux:

  • will go into enclosure now

  •  

Hardware

• Board Design Progress:

  • MCI is done (sent to Bay)

  • good progress on boards

  • PD + steering (jonathan) - steering getting done very soon, PD high priority (layout in progress)

  • BMS (carrier, afe, current sense) - AFE no progress, carrier + current good progress

  • controller board order happening soon

  • Wire harnessing ramping back up

Firmware

• full PD verified

  • load switches, PCA i/o expanders

• new member working on steering

•  

Strategy

• catch-up today in general strat meeting

  • big demo today

• Infrastructure almost complete w database and API gateway

  • solar irradience, cloud coverage, weather proof-of-concept presentation - Monday at 4 PM!

•  

Business

• Chassis video shot

  • to compile video

• sponsor sundays starting up

• bi-weekly instagram videos

  • interviewing members

•  

• EngSoc waiting for results

• WEEF application!!! (due Oct. 31)

  • OTS components + fasteners uses

    • same as last proposal

• Dean’s funding in progress (due Nov. 1)

• Sarah’s WEEF funding tracker

  • to align with internal records

2023/09/30 Leads Meeting

Last Leads before Reading Week!

Agenda Items:

• get F23 EngSoc wishlist by END OF TODAY

• F23 second-half milestones + initiatives

  • i.e. manufacturing goals, resume reviews, etc.

Sub-team Progress Check

Mech Gen

• started machining roof mold

  • goal: finish roof + canopy by end of November

• jasmine found windshield sponsor!

  • to start windshield mold after roof + canopy mold completion

• wheel wells research started

• only miscellaneous purchases remaining except resin

• wrapping up chassis jigs

  • rsu tube mount jigs complete

    • to machine

  • finish jack point jigs + other dynamics jigs

  • interiors design started

    • design sprint review today

• RSU sims in progress

  • one sim sus

  • drawings in progress

• rear brakes discussion

  • to spec new brake caliper

  •  

• steering + front brakes for new members

  • steering arm + loading check

• FSU sponsorship outreach

• chassis jigging + material order finalization

• Material order set up for E3

• manufacture enclosure + module

  • module CAD finalization + 3D printing in progress

  • first module prototype in progress

  • enclosure meeting w/ ASC

    • manufacturing timeline in place

  • finalize BOMs

  • aux battery CAD revisions to do

  •  

Hardware

• Solar testing!

  • this sunday

• dynamometer works!

• HW + Strategy meeting at 2PM today

Firmware

• I2C fully validated

  • I/O expander working on PD

  • PD almost fully HW validated

• centre console validation in progress

  • 7-segment worked… now doesn’t

• AFEs to validate

• a lot of controller boards don’t work…

  • need to troubleshoot

• FW 103 today

Strategy

• a lot of people onboarded

  • most pull requests seen

• 2 week sprint started

  • guided by results from HW discussion

• working on micro-services

  • progress on solar irradience microservice

  • compare with results from solar testing

• a lot of first years in strategy

  • open to any automation projects for any sub-team

    • IDEA: unified mech calculator

    • hardware datasheet parser

      • good to have!

Business

• Chassis promotional video in the works

• insta-reels content discussion

• looking into online merch store

• for those who got merch, message Katharine if you want to be in a social media post!

• uwmidsun.com/joinus page is in website

•  

• $10K from TMMC!

• EngSoc application in progress

  • add to spreadsheet by end of day!

• onboarding new members

• look into finalizing ATS sponsorship (@Jens Dekker to send initial outreach)

• updating Internal book

• making workspace for new dashboard

  • google sheets

•  

2023/09/23 Leads Meeting

Agenda Items:

• PVDR

• ASC Update - they idk

• Sub-team Check-ins

  • Post- First General Check

  • Progress Updates

Sub-team Progress Check

Mech Gen

• foam in central stores, go find it

• 20+ members staying

• chassis done!!!!

• finish up tabs

• jacking points on chassis

• aero-chassis soon

• 5 solid members

• timelining for new member tasks

• FSU drawings almost done

• Steering calcs almost complete

• RSU, trailing arm good to go (SF of 2)

  • one clevis need to be fixed

• jig design for new members

• FEA 102?

• enclosure and module review with michael last week

  • to implement changes then review with michael

• Nicole working on manufacturing plan

• Aux to new member

• Owen and Kostubh working PVDR

• owen to order stuff from McMaster Carr by tuesday

Hardware:

• going gud

• steering team is doing good with new members, end month schematic

• mci this weekend

• most boards done by end of next month

• BMS?

• Eric da GOAT solderer

• solar testing today with MPPTs!!

Firmware

• 102 today!

• working on PD for validation, work out bugs, close to done

  • PCA working, ISense, Rev1 validation

• Ayo working on center console

• AFE testing today (Mitch + Forest = W)

• Priority

  • solar testing

  • MCI

  • BMS boards

Strategy

• 3.4 people finished onboarding

• working solar and talking with hardware

• working on vehicle modelling

Business:

22 potential new members

1 MBET guy

• new promo vid for chassis

• new content ideas with the team

Sponsorship/SI:

• 5 new members

• 101 session happening today

• EngSoc Applications Out! Deadline: October 9th

• maybe new onboarding project

2023/09/16 Leads Meeting

Agenda Items:

• PVDR

• Sub-team Check-ins

  • Post- First General Check

  • Progress Updates

Sub-team Progress Check

Mech Gen

• ~27 new members, good position

• foam order placed for roof mold

• end-of-month to get all foam blocks machined (graeme)

• rework tasks for bathtub happening

• thermoforming sponsorship in the works ??

• 5 interested in interiors, good ppl

• remote work happening as well

• chassis: coming in to the Bay next week

  • weld dynamics tubes end-of-month

•  

• > 24 people show up to first dynamics meeting, lots of interest in tasks

• drawings getting wrapped up this weekend

• steering slightly behind

• co-op henry to work on steering simulations

• returning members to do steering and brakes

• RSU is rough, but passing worse loading case

• brakes in progress

  • OTS parts to be bought

• 20-25 people for spotwelding session

• onboarding walkthrough happening today

• enclosure - board mounts in progress

• lid redesign sprint - for new members

• everything else good for manufacturing

  • modules (testing procedures in progress)

  • design review w Michael for module and enclosure monday

Hardware:

• to have Aden do safety training LEARN courses

• ~20 people for HW 101

• created priority list

• goal for end-of-term

  • elec mockup

• solar testing

  • blocked by not having mock battery

Firmware

• ~25 people out to 101

• HW validation with PD

• FW members waiting for tasks

  • need more HW people to get boards done

  • AFEs as well?

• Priority

  • solar testing

  • MCI

  • BMS boards

Strategy

• ~30 people for 101

  • 17 people working on onboarding

• adopted new model

  • sprint-based (every two weeks)

• infrastructure, microservices work

• Telemetry talk with FW

  • data from walkie-talkie

  • coulomb-counting

• Needed:

  • SoC

  • Radios

• look into walkie-talkie power…

Business:

• Figma info session

• 101 session happening today

• EngSoc Applications Out! Deadline: October 9th

2023/09/02 Leads Meeting - Recruitment

Agenda Items:

• Onboarding Schedule (SDC Showcase + First General Speakers)

• Recruitment Outreach

• Recruitment Items Status (Fatima)

• Sub-team 101s

• Housekeeping

SDC Design Team Showcase Signup

• Hang around the Bay (ideally with your midsun merch!) from 3 - 5 PM on Wednesday to chat with new members

• Will need people to help set up the Bay front desk/banner

Volunteers:

@Michael Hanley

@Jonathan Xie

@Donna Kim

@Matthew Scorcia

@Forest Zhou

@Fatima

@Carmelli Dao

@Michael Hanley New Bay arrangement…

First General Speakers

https://docs.google.com/presentation/d/1jFMfZ6G1TsSrGVpf3FzYKUmJ69Wuge_qLhg-HM73FoQ/edit?usp=sharing(slides to be posted in Slack)

Intro Slides

@Fatima / @Michael Hanley

Mech Slides

Aero - @Michael Hanley

Chassis/Interiors - @Mohamed Goha

Dynamics - @Jens Dekker

Battery - @Donna Kim

HW Slides

@Forest Zhou / @Jonathan Xie

FW Slides

@Mitchell Langdon Ostler

Strategy Slides

@Rodrigo Tiscareno @Kenneth Ruan

Business Slides

@Michael Hanley

Recruitment Outreach

^message with link to First General Registration form

Recruitment Items Status (Fatima)

Department Emails have been prepared for Eng, Math, GBDA,…

First General Posters in progress

Instagram Reels - First General Outreach

• ideally Monday/Tuesday

https://docs.google.com/presentation/d/1jFMfZ6G1TsSrGVpf3FzYKUmJ69Wuge_qLhg-HM73FoQ/edit?usp=sharing

Sub-team 101s (Onboarding) Plan

Mech

• after mech 101, mech sub-teams do individual onboarding (*except CAD 101, 102 + competition overview)

Business

• Business 101 - Wednesday, Sept. 13

  • sponsorship 101 saturday

• New Business check-in time - Wednesday at 8 PM

  • sponsorship stays on Saturday

•  

Hardware

• HW101 Saturday

Firmware

• FW101 - 103

•  

Strategy

• Strategy onboarding - coding challenges

• date TBD

Housekeeping

@LEADS:

Reminder to update your Sub-team Confluence pages with your profiles!

Tip - keep in mind of crowd control! (>150 First Gen attendees, >30 Sub-team 101 attendees, …)