Team Email Setup

Owned by Aaron Lam
Last updated: Jan 04, 2023 by Kailen Schutz

Do you have a Midnight Sun Email account (e.g. an email with domain @uwmidsun.com)? If the answer is yes, then this page is for you.

In order to maintain a standard of professionalism and team branding, it is important that members with Midnight Sun emails set a consistent signatures. There are some subtle details to getting them exactly right, but this guide will give you all the steps required.

Email Signature

First, begin by copying the template below into your gmail signature: 

<Your Name>
Midnight Sun | <Your Position>
p. 519.888.4567 x32978 | e. <you>@uwmidsun.com
University of Waterloo, E5 1002
Visit us: uwmidsun.com | Facebook | Twitter
Midsun_Logo_nonumber.png


It should look similar to the following:


Figure may not be visually representative of correct email design rules and is only intended to show the Gmail signature GUI

Next, please manually ensure that your signature is consistent with the following design rules: 

  • All text formatting is that is not overridden below must be "Sans Serif", normal size, and RBG(68,68,68)
  • Your name must be bold and RGB(11,83,148)
  • The team phone number with extension (space before "x") must be hyperlinked and point to "tel:519.888.4567x32978" (no space before "x")
  • All hyperlinks must be explicitly coloured RBG(61,133,198)
  • The Midnight Sun logo must be explicitly sized to "medium" and must link to "http://www.uwmidsun.com"
  • All vertical dividers ("|") must be RGB(255,153,0)

Finally, make sure you select: "Insert this signature before quoted text in replies, and remove the "–" line that precedes it." in your gmail settings 


Email Photo

Finally, please also set a professional-ish photo as your account photo. Hi Zack

That’s it! Your attention to detail while setting up your email account signature will strengthen the professional image of our team as we interact with the the school, the public, and companies.