Implemented January 2022, going forward the Mechanical Team will use Jira software to organize, assign, and monitor the progress of tasks for the vehicle. This platform will replace the current methods of task organization, which is using a confluence page and linking other confluence pages. The Jira board is a great tool to see the big picture of a project, and just as easily see the smallest details of a task.

Roadmap

Epics - The build cycle can be divided into different subsections based on subteam (Dynamics, Chassis, Battery Box, and Aerobody):

Research Epics (one epic per subteam): Tasks in this epic should be related to the acquisition of knowledge (typically online) on any topic (e.g. Task: Determining the different ways to manufacture composite panels).

Design Epics (one epic per subteam): Tasks in this epic should be related to the digital creation or analysis (CAD/FEA) of any part, assembly, or system on the vehicle (e.g. Task: Designing the Upper Control Arm for the front suspension).

Manufacturing Epics (one epic per subteam): Tasks in this epic should be related to the manufacturing process of any part, both in house and outsourced (e.g. Task: Get Chassis Tubes Welded by VR3).

Vehicle Testing (one epic for all subteams): Tasks in this epic should be related to testing the vehicle post manufacturing (e.g. Thermal Analysis of Battery Pack).

Race Admin Preparation (one epic for all subteams): Tasks in this epic should be related to deliverables for the ASC competition (e.g. Task: Write and submit the PVDR).

Miscellaneous Tasks (one epic for all subteams): Tasks in this epic should be related to projects that do not directly relate to any of the other epics listed (e.g. Toolbox Organization in the bay).

The timeline on the right of the epics gives an idea of how long each epic will take, and are organized in chronological due date order.

Tasks can be created under their respective epics, in the roadmap page you’ll see the task name, and it’s status, along with the assignee.

Board

The board will be the primary interface for all team members, tasks can be sorted into one of five columns:

Up Next: This column is for tasks that need to get done, but have not started yet. These tasks may have an assignee already, but if not, it’s a great place for members to inquire about tasks.

In Progress: This column is for tasks that are currently being worked on at any stage of completion.

To Be Reviewed: This column is for tasks that have been completed by the assignee and are awaiting review from the lead/advisor who issued the task (e.g. Task: Design Bellcrank Clevis for Suspension - To Be Reviewed: The dynamics lead needs to verify the accuracy of the FEA results).

Blocked: This column is for tasks that are unfinished but temporarily restricted from being completed for a specified reason (e.g. Task: Sandwich Panel Core Cleanup - Blocked Reason: Waiting for response from buyer).

Completed: This column is for tasks that have been completed, it is a good record of what has been done in the past.

Tasks can be dragged and dropped (by members or by leads) into the respective columns depending on the status of the task.